At a Glance
- Tasks: Support the HR team with administration and manage recruitment queries.
- Company: A respected charity with a rich history and community focus.
- Benefits: Flexible hours, valuable experience, and potential for extension.
- Other info: Opportunity to work in a supportive environment with career growth potential.
- Why this job: Gain hands-on HR experience while making a difference in the community.
- Qualifications: Strong organisational skills and basic IT proficiency.
The predicted salary is between 10 - 13 £ per hour.
Part-time Administrator opportunity near Kingston.
Your new company: An independent charity group which is recognised for its deep-rooted history.
Your new role: You will be supporting the HR team on a temporary basis to cover long-term sickness, initially for 2 months but could be extended, working 14 hours a week.
- Manage and triage the HR recruitment inboxes, responding to all standard queries (i.e., reference requests, e-learning login requests, iTrent login requests, speculative recruitment emails, etc.) and escalating any more complex matters to the relevant member of the HR team.
- Administration of the long service award scheme as well as the distribution of staff membership cards.
- Support the HR team with managing our paper and electronic filing systems, including file cleansing in line with our GDPR data retention policy and schedule. Support the HR Team in audits where paperwork is required to be collected for checks.
- Coordinate the annual flu jab offer to all staff.
- Producing reports for internal enquiries eg, Development applications, H&S/Security training checks.
- Producing quarterly and annual reports for ONS/NISRA, usually Business Surveys.
- Providing accurate information for JMA about pensions of current employees.
- Assisting with HR team projects when needed, e.g. new induction materials, People Hub updates.
- Arranging staff passes for external guests and visitors.
- Ad-hoc support to the wider HR function.
What you'll need to succeed:
- Strong administration skills in an HR team would be beneficial but not a must.
- Excellent organisation and time management.
- Experience with inbox management and comfortable answering queries.
- Ideally on-site once a week on a Wednesday (working days either Weds and Thurs or Friday).
- Fully competent in using IT software including MS Word, Excel and PowerPoint.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part-time HR Administrator in Kingston upon Thames employer: Hays
Join a respected independent charity group near Kingston, where you will be part of a supportive and collaborative work culture that values employee contributions. With flexible working hours and opportunities for professional development, this role not only offers meaningful work but also the chance to make a real difference in the community. Enjoy the unique advantage of working within a charitable organisation that prioritises staff well-being and growth.
StudySmarter Expert Advice🤫
We think this is how you could land Part-time HR Administrator in Kingston upon Thames
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Hays.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Hays looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Part-time HR Administrator in Kingston upon Thames
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Hays, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Hays.
How to prepare for a job interview at Hays
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Hays. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Hays. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
