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- Tasks: Support the HR team with administration and manage recruitment queries.
- Company: A respected charity with a rich history and community focus.
- Benefits: Flexible hours, valuable experience, and potential for extension.
- Other info: Opportunity to work in a supportive environment with career growth potential.
- Why this job: Gain hands-on HR experience while making a difference in the community.
- Qualifications: Strong organisational skills and basic IT proficiency.
The predicted salary is between 10 - 13 £ per hour.
Part-time Administrator opportunity near Kingston.
Your new company: An independent charity group which is recognised for its deep-rooted history.
Your new role: You will be supporting the HR team on a temporary basis to cover long-term sickness, initially for 2 months but could be extended, working 14 hours a week.
- Manage and triage the HR recruitment inboxes, responding to all standard queries (i.e., reference requests, e-learning login requests, iTrent login requests, speculative recruitment emails, etc.) and escalating any more complex matters to the relevant member of the HR team.
- Administration of the long service award scheme as well as the distribution of staff membership cards.
- Support the HR team with managing our paper and electronic filing systems, including file cleansing in line with our GDPR data retention policy and schedule. Support the HR Team in audits where paperwork is required to be collected for checks.
- Coordinate the annual flu jab offer to all staff.
- Producing reports for internal enquiries eg, Development applications, H&S/Security training checks.
- Producing quarterly and annual reports for ONS/NISRA, usually Business Surveys.
- Providing accurate information for JMA about pensions of current employees.
- Assisting with HR team projects when needed, e.g. new induction materials, People Hub updates.
- Arranging staff passes for external guests and visitors.
- Ad-hoc support to the wider HR function.
What you'll need to succeed:
- Strong administration skills in an HR team would be beneficial but not a must.
- Excellent organisation and time management.
- Experience with inbox management and comfortable answering queries.
- Ideally on-site once a week on a Wednesday (working days either Weds and Thurs or Friday).
- Fully competent in using IT software including MS Word, Excel and PowerPoint.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part-time HR Administrator in Kingston upon Thames employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part-time HR Administrator in Kingston upon Thames
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a part-time role that’s just right for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills and experiences relevant to HR administration. Engage with posts and groups related to HR to show your enthusiasm and knowledge.
✨Tip Number 3
Prepare for interviews by practising common HR scenarios. Think about how you would handle queries or manage inboxes, as these are key parts of the role. We can help you with mock interviews if you need a bit of extra practice!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for passionate individuals to join our team, so make sure you put your best foot forward!
We think you need these skills to ace Part-time HR Administrator in Kingston upon Thames
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR Administrator role. Highlight any relevant admin experience, especially in HR, and don’t forget to mention your organisation and time management skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your background makes you a great fit. Keep it friendly and professional, just like us at StudySmarter!
Show Off Your IT Skills: Since the role requires proficiency in MS Word, Excel, and PowerPoint, make sure to mention any specific projects or tasks where you've used these tools. We love seeing how tech-savvy you are!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates from us!
How to prepare for a job interview at Hays
✨Know the Charity Inside Out
Before your interview, take some time to research the charity's history and values. Understanding their mission will help you align your answers with what they stand for, showing that you're genuinely interested in the role.
✨Show Off Your Admin Skills
Be ready to discuss your organisational skills and any relevant experience you have in administration. Think of specific examples where you've managed inboxes or handled queries efficiently, as this will demonstrate your capability to handle the tasks outlined in the job description.
✨Prepare for Common HR Scenarios
Anticipate questions related to HR processes, such as how you would manage sensitive information or respond to common HR queries. Practising these scenarios can help you feel more confident and articulate during the interview.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the HR team’s projects or the charity’s future plans. This shows your enthusiasm for the role and gives you a chance to assess if the organisation is the right fit for you.