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- Tasks: Keep projects running smoothly by managing schedules, budgets, and client communications.
- Company: Join a dynamic team in the construction sector that values initiative and organisation.
- Benefits: Up to £28,000 salary, 22 days annual leave, free birthday off, and a pension plan.
- Why this job: Be part of a supportive team and make a real impact on project delivery.
- Qualifications: Strong Excel skills and a keen eye for detail; experience in construction admin is a plus.
- Other info: Enjoy a fast-paced environment with opportunities for growth and learning new systems.
The predicted salary is between 21000 - 28000 £ per year.
You will be joining a driven and professional team within the construction sector, where initiative, organisation, and clear communication are highly valued. The company manages a wide range of reactive and planned works, supporting clients with precision, strong planning, and excellent customer service. You will work closely with project teams, finance, clients, and external partners to ensure smooth delivery of all operational and administrative functions. This role is initially a 9-month FTC and is a fully office-based position.
As the Project Administrator, you will play a central role in keeping projects running efficiently. Your responsibilities will include:
- Managing the works planner and updating daily job files.
- Ordering materials and managing delivery details.
- Understanding programmes of works to support the project lifecycle.
- Splitting out tenders into structured sheets for pricing.
- Tracking project costs and budgets.
- Producing and managing financial reports.
- Invoicing jobs and uploading invoices to Xero.
- Uploading CSV files and maintaining datasets.
- Handling client correspondence and managing daily telephone calls.
- Managing accommodation bookings where needed.
- Administering Fieldwire tasks for final project checks.
- Managing all aspects of WFM admin.
- Supporting Health & Safety record management and internal filing.
- Sourcing new tenders through LinkedIn and other platforms.
- Using Excel and Sheets as core tools across all admin functions.
Excel proficiency is essential, including pivot tables, creating reports and v lookup. Training can be provided for bespoke systems.
You will be someone who is:
- Driven, polite, and able to use your own initiative.
- Highly organised with excellent attention to detail.
- Confident working with Excel at an advanced level.
- Comfortable managing multiple tasks in a fast-paced environment.
- Professional in communication with clients and internal teams.
- Experienced in reactive construction administration (beneficial but not essential).
- Keen to learn new systems.
The opportunity to join a supportive and dynamic team. A role with variety, responsibility, and room to grow. Involvement across operations, finance, reporting, and client-facing activity. The chance to play a key part in improving project delivery and efficiency.
A 37.5 hour contract either 8am-4.30pm or 9am-5.30pm. 22 days annual leave + bank holidays. Free birthday day off. Pension plan. Cash Healthcare scheme. Christmas shutdown.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Project Administrator - 9 month FTC in Kingston upon Hull employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator - 9 month FTC in Kingston upon Hull
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction sector and let them know you're on the lookout for opportunities. A friendly chat can sometimes lead to job openings that aren't even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, clear communication is key. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from candidates who are eager to join our team!
We think you need these skills to ace Project Administrator - 9 month FTC in Kingston upon Hull
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Administrator role. Highlight your organisational skills, attention to detail, and any experience with Excel, as these are key for us.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this position. Share specific examples of how you've successfully managed projects or administrative tasks in the past.
Showcase Your Communication Skills: Since clear communication is vital in our team, make sure to demonstrate your professional communication style in both your CV and cover letter. We want to see how you interact with clients and colleagues!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s quick and easy, and we can’t wait to see your application!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like managing works planners and tracking project costs. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since advanced Excel proficiency is essential for this role, be prepared to discuss your experience with pivot tables, VLOOKUPs, and creating reports. You might even want to bring examples of your work or be ready to solve a quick Excel problem during the interview to showcase your skills.
✨Demonstrate Your Organisational Skills
The company values organisation and attention to detail, so come prepared with examples of how you've successfully managed multiple tasks in a fast-paced environment. Share specific instances where your organisational skills made a difference in project delivery or efficiency.
✨Practice Professional Communication
As you'll be interacting with clients and internal teams, practice your communication skills before the interview. Be polite, clear, and confident in your responses. Consider role-playing common interview questions with a friend to refine your delivery and ensure you come across as professional and approachable.
