At a Glance
- Tasks: Provide admin and PA support to senior staff, manage diaries, and coordinate meetings.
- Company: Leading employer in Inverness offering a dynamic work environment.
- Benefits: Competitive pay, holiday accrual, hybrid working, and flexible hours.
- Other info: Immediate start with potential for contract extension.
- Why this job: Gain valuable experience supporting a senior team in a varied role.
- Qualifications: Proactive, organised, with strong communication skills and Microsoft 365 knowledge.
The predicted salary is between 12 - 15 € per hour.
We are recruiting for a Corporate Administrator for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers hybrid working, with a minimum of 2 days working in the office per week.
This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include:
- Diary management
- Arranging meetings
- Inbox management
- Minute taking
- Electronic filing and database management
- Data entry
- Co-ordinating travel where required
- Office administration
- Ad-hoc secretarial duties
This role is fast-paced and varied. This position is part-time hours (21 hours per week), office based in Inverness with a minimum of 2 days per week in the office.
This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract with a part-time working pattern.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on 01463 214282.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Part-Time Administrator in Inverness employer: Hays
Join a leading corporate employer in Inverness, where you will enjoy a supportive work culture that values flexibility and employee growth. This part-time Administrator role offers the chance to work closely with senior-level staff in a dynamic environment, with hybrid working options and competitive pay, making it an ideal opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Administrator in Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a part-time admin role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to feel confident and ready to showcase your skills, especially your experience with Microsoft 365 and diary management.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect match for you. Keep an eye on our listings and get your applications in – we’re rooting for you!
We think you need these skills to ace Part-Time Administrator in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Part-Time Administrator. Highlight relevant experience, especially in administration and PA support, and showcase your skills in diary management and Microsoft 365.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive nature and ability to work independently, as these are key traits we're looking for.
Show Off Your Communication Skills:Since effective communication is crucial for this role, make sure to demonstrate your communication skills in your application. Whether it's through your CV or cover letter, let us see how you can form strong working relationships.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Corporate Administrator. Familiarise yourself with diary management, minute taking, and the tools mentioned in the job description like Microsoft 365. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and keep everything on track, as this will demonstrate your suitability for the fast-paced environment.
✨Practice Effective Communication
As you'll be working closely with senior-level staff, it's crucial to exhibit strong communication skills. Practice articulating your thoughts clearly and concisely. You might even want to rehearse common interview questions with a friend to ensure you come across as confident and articulate during the actual interview.
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewers. Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture aligns with your values.
