At a Glance
- Tasks: Provide admin and PA support to senior staff, manage diaries, and coordinate meetings.
- Company: Leading employer in Inverness offering a dynamic work environment.
- Benefits: Competitive pay, flexible hours, holiday accrual, and weekly payments.
- Other info: Immediate start with potential for contract extension and hybrid working options.
- Why this job: Gain valuable experience supporting a senior team in a varied role.
- Qualifications: Proactive, organised, with strong communication skills and Microsoft 365 knowledge.
The predicted salary is between 30000 - 40000 € per year.
Your new company
We are recruiting for a PA for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers some flexible working, with full-time hours worked.
Your new role
This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include:
- Diary management
- Arranging meetings
- Inbox management
- Minute taking
- Electronic filing and database management
- Data entry
- Co-ordinating travel where required
- Office administration
- Ad-hoc secretarial duties
This role is fast-paced and varied. This position is full-time hours (37 hours per week), office based in Inverness.
What you'll need to succeed
This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
What you'll get in return
This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team in the role of PA/ Senior Administrator. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract with a full-time working pattern.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on 01463 214282. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Pa in Inverness employer: Hays
Join a dynamic team in Inverness where you will thrive as a PA, supporting senior-level staff in a fast-paced environment. Our company values flexibility and offers a competitive pay rate along with holiday accrual, ensuring a rewarding work-life balance. With opportunities for professional growth and a supportive culture, this role is perfect for those seeking meaningful employment in a collaborative setting.
StudySmarter Expert Advice🤫
We think this is how you could land Pa in Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a PA role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in diary management and communication can shine through. Practice common interview questions so you can nail it when the time comes.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft 365 tools like Teams and Outlook. You could even mention any cool tricks you know during your interview to impress them!
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we’re always here to help you find that perfect PA role, so don’t hesitate to reach out!
We think you need these skills to ace Pa in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the PA role. Highlight relevant experience, especially in diary management and administration tasks. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your proactive approach and ability to work independently, as these are key traits we value.
Showcase Your Tech Skills:Since you'll be using Microsoft 365 tools like Teams, Outlook, and Excel, make sure to mention your proficiency with these in your application. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Apply Through Our Website:Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA. Familiarise yourself with diary management, meeting arrangements, and the tools like Microsoft 365 that you'll be using daily. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you prioritise tasks and manage your time effectively. You might want to share specific examples from your past experiences where you successfully handled multiple responsibilities. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Effectively
Since this role involves working closely with senior-level staff, it's crucial to exhibit strong communication skills. Practice articulating your thoughts clearly and concisely. You could even prepare a few questions to ask the interviewer about team dynamics or communication styles within the organisation.
✨Be Proactive and Confident
The job description highlights the need for proactivity and decision-making skills. Think of instances where you've taken the initiative in previous roles. Share these stories during your interview to illustrate your confidence and ability to work independently, which are key traits for this position.
