At a Glance
- Tasks: Provide admin and PA support to senior staff, manage diaries, and coordinate meetings.
- Company: Leading employer in Inverness offering a dynamic work environment.
- Benefits: Competitive pay, holiday accrual, hybrid working, and flexible hours.
- Other info: Immediate start with a temporary contract and potential for extension.
- Why this job: Gain valuable experience supporting a senior-level team in a varied role.
- Qualifications: Proactive, organised, with strong communication skills and Microsoft 365 knowledge.
The predicted salary is between 25000 - 30000 € per year.
Your new company: We are recruiting for a Corporate Administrator for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers hybrid working, with a minimum of 3 days working in the office per week.
Your new role: This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include:
- Diary management
- Arranging meetings
- Inbox management
- Minute taking
- Electronic filing and database management
- Data entry
- Co-ordinating travel where required
- Office administration
- Ad-hoc secretarial duties
This role is fast-paced and varied. This position is full-time hours (37 hours per week), office based in Inverness with a minimum of 3 days per week in the office.
What you'll need to succeed: This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
What you'll get in return: This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract.
What you need to do now: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness on 01463 214282. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administrator - Brands in Inverness employer: Hays
Join a leading employer in Inverness as a Corporate Administrator, where you will thrive in a supportive and dynamic work environment. With hybrid working options, competitive pay, and opportunities for professional growth, this role offers a unique chance to develop your skills while contributing to a close-knit team. Enjoy the flexibility of varied tasks and the satisfaction of supporting senior-level staff in a fast-paced setting.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Brands in Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and PA support. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Show off your skills! If you’ve got experience with Microsoft 365, make sure to highlight that in conversations. Bring examples of how you've used Teams, Outlook, and Excel effectively in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for talented individuals like you to join our team!
We think you need these skills to ace Administrator - Brands in Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your experience with diary management, inbox handling, and any previous PA roles you've had. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your application, don’t forget to mention your proficiency in Microsoft 365. We love seeing candidates who are comfortable with Teams, Outlook, and SharePoint, so make that clear in your written application!
Be Proactive:Since this role requires a proactive approach, use your application to demonstrate how you’ve taken initiative in past roles. Share examples of how you’ve effectively prioritised tasks or managed multiple responsibilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator - Brands position. Familiarise yourself with diary management, minute taking, and the tools mentioned like Microsoft 365. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and handle a fast-paced environment, as this will demonstrate your suitability for the job.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully. This will not only showcase your communication skills but also your ability to work well within a team.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with insightful questions about the company culture, team dynamics, and expectations for the role. This shows that you’re proactive and genuinely interested in how you can contribute to their success.
