At a Glance
- Tasks: Support HR operations, manage records, and assist with hiring processes.
- Company: Join an award-winning ICT company based in Cardiff.
- Benefits: Competitive salary, potential for contract extension, and a supportive team environment.
- Other info: Office-based role, Monday to Friday, 9am to 5.30pm.
- Why this job: Gain hands-on HR experience in a dynamic role with opportunities for growth.
- Qualifications: Previous HR admin experience and strong Excel skills are essential.
An award-winning ICT company based in Cardiff is seeking a HR Assistant for a 4-month fixed term initially.
Your new role: Working as a HR Assistant, you will undertake a variety of HR administrative duties and provide day-to-day support to the HR Manager. You will be a proactive individual with excellent organisational skills and the ability to handle sensitive information confidentially.
Key responsibilities:
- Assist with day-to-day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources Manager
- Maintain the integrity and confidentiality of human resource files and records
- Generate reports to track attendance for company presentations
- Assist in payroll preparation by providing relevant data
- Enter employment data into the company database
- Assist in creating policies and procedures
- Monitor company mandatory training completion for all staff
- Assist the HR Manager with the hiring process
- Liaise with the IT third party company to create a streamlined onboarding process for new hires
- Support staff with password resets and system issues
- Complete mandatory training when required
- Adhere to the information security policy responsibilities
What you’ll need to succeed: You will have experience working in HR administration or as an HR Assistant or Recruitment Administrator previously. You will be comfortable running reports on Excel. This is a busy role where you will be supporting the wider HR team.
Experience and skills required:
- Providing administrative support to the wider HR team
- Organising and booking interviews
- Sending out interview packs
- Helping with sending offer letters/contracts out
- Good MS Excel skills
- Good analytical skills
- Ability to communicate effectively at all levels (both orally and in writing) and to build effective working relationships internally and externally
- Problem solver who takes initiative and has a strong attention to detail
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
- Previous experience as an HR Assistant or relevant human resources/administrative position essential
What you’ll get in return: This is a 4-month fixed-term contract initially, with the possibility of extension. This is an office-based role, Monday to Friday, 9am to 5.30pm, 1 hour for lunch. 37.5 hours per week. The salary is between £26,000 - £30,000 depending on experience. This is a temporary role to start ASAP.
What you need to do now: If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
HR Assistant in Cardiff employer: Hays
Join an award-winning ICT company in Cardiff, where you will thrive in a supportive and dynamic work environment. With a strong emphasis on employee growth and development, this role as an HR Assistant offers you the chance to enhance your skills while contributing to a collaborative team. Enjoy competitive pay, a structured work schedule, and the opportunity to make a meaningful impact within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant in Cardiff
✨Tip Number 1
Familiarise yourself with the specific HR software and tools commonly used in the industry. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Network with current or former employees of the company. Engaging with them on platforms like LinkedIn can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your interview.
✨Tip Number 3
Prepare for common HR scenarios that may come up in the interview. Think about how you would handle sensitive information or resolve conflicts, as these are key aspects of the role and will likely be discussed.
✨Tip Number 4
Showcase your organisational skills by discussing any relevant projects or experiences where you successfully managed multiple tasks. This will highlight your ability to thrive in a busy HR environment, which is crucial for this position.
We think you need these skills to ace HR Assistant in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in HR administration or as an HR Assistant. Emphasise your organisational skills and any experience with sensitive information, as these are crucial for the role.
Craft a Strong Cover Letter:Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Mention your familiarity with Excel and your ability to support HR functions effectively.
Showcase Your Interpersonal Skills:In your application, provide examples of how you've successfully communicated and built relationships in previous roles. This is important for the HR Assistant position where effective communication is key.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects attention to detail, which is essential for the role.
How to prepare for a job interview at Hays
✨Showcase Your HR Knowledge
Make sure to brush up on your HR principles and practices. Be prepared to discuss your previous experience in HR administration, highlighting specific tasks you've handled that relate to the job description.
✨Demonstrate Organisational Skills
Since this role requires excellent organisational skills, think of examples where you successfully managed multiple tasks or projects. Be ready to explain how you prioritise your workload and ensure deadlines are met.
✨Prepare for Excel Questions
Given the emphasis on good MS Excel skills, be prepared to answer questions about your experience with Excel. You might even want to practice running reports or manipulating data to demonstrate your proficiency.
✨Communicate Effectively
Effective communication is key in HR. During the interview, focus on how you convey information clearly and build relationships. Share examples of how you've handled sensitive situations with professionalism and tact.
