Your new company
Hays Human Resources are proud to be exclusively partnering with One Air on a multi-vacancy HR campaign due to organisational growth.
One Air is a new British all-cargo airline offering full charter services to clients in the international freight forwarding, logistics and air charter markets. Their launch aircraft is the iconic Boeing 747-400 Special Freighter (SF) and they are continuing to grow their fleet to meet client demand. Their organisational aim is to motivate and support their great team of people to deliver a quality service to all customers and stakeholders. With the aim to provide an enjoyable working environment for everyone. One Air regard their people as their greatest asset and seek to be a supportive and forward-thinking employer.
Your new role
The successful applicant will be a key player in our HR team, dedicated to delivering 1st class customer service to both our One Air employees and potential new hires. You\'ll be at the heart of our operations, handling a variety of administrative HR tasks, swiftly responding to queries, and ensuring our HR system is implemented and managed with precision and on time.
Key responsibilities
- Maintain and update employee files securely, in line with GDPR.
- Update HR spreadsheets and support monthly payroll.
- Respond to HR inbox and employee requests, ensuring confidentiality.
- Assist with HR system implementation and data updates.
- Handle first-line HR system queries.
- Support onboarding administration and background screening.
- Administer company benefits and keep records updated.
- Assist with Learning & Development and training plans.
- Support the administrative processes & arrangements for the recruitment of all roles.
- Perform general HR administrative tasks.
- Ensure GDPR compliance and data confidentiality.
- Communicate accurately with suppliers, employees, and applicants.
- Collaborate with and cover for the HR coordinator.
What you need to succeed
- An interest in starting, or has started study towards CIPD (level 3)
- Previous experience in an HR Generalist Administrative role (c2 years preferred)
- Experience and knowledge of generalist HR processes/procedures
- Excellent high level of IT skills including knowledge of an HR system & MS Office
- Excellent levels of accuracy and ability for managing lots of detailed data
- Proven excellent all-round communication particularly written English
- A team player who is customer focused and has a ‘can do’ attitude
- Flexible approach to work, able to work in a changing environment
- Integrity and confidentiality is essential
What you will get in return
- A progressive environment with a commitment to succession planning and career development
- An organisation with exciting growth plans
- 25 days holiday plus bank holidays
- 4 days working in the office, Fridays working from home
- Private health care following completion of probation
- Life assurance at 3 x salary
- Pension contribution 5% employee / 8% employer
- Employee Assistance Programme
Eligibility Criteria
- You need to have the right to work in the UK.
- You will need to be located within a commutable distance of Kingston Upon Thames.
What you need to do now
If you\'re interested in this role, click \'apply now\' to forward an up-to-date copy of your CV.
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StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant in Kingston upon Thames
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Hays!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Hays.
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hays. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hays and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Hays. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Hays's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hays
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hays.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Hays will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Hays and how you would contribute to adapting HR strategies.
