At a Glance
- Tasks: Provide admin and PA support to senior staff, manage diaries, and coordinate meetings.
- Company: Join a leading employer in Inverness with a supportive team culture.
- Benefits: Competitive pay, holiday accrual, hybrid working, and flexible hours.
- Other info: Immediate start with potential for contract extension and weekly pay.
- Why this job: Gain valuable experience supporting senior-level teams in a dynamic environment.
- Qualifications: Proactive, organised, and skilled in Microsoft 365; previous admin experience preferred.
The predicted salary is between 24000 - 28000 € per year.
We are recruiting for a Corporate Administrator for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers hybrid working, with a minimum of 3 days working in the office per week.
This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include:
- Diary management
- Arranging meetings
- Inbox management
- Minute taking
- Electronic filing and database management
- Data entry
- Co-ordinating travel where required
- Office administration
- Ad-hoc secretarial duties
This role is fast-paced and varied. This position is full-time hours (37 hours per week), office based in Inverness with a minimum of 3 days per week in the office.
This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Admin Help in Highland, Inverness employer: Hays
Join a leading employer in Inverness as a Corporate Administrator, where you'll enjoy a dynamic work environment with hybrid working options and flexible hours. This role not only offers competitive pay and holiday accrual but also provides the chance to develop your skills while supporting senior-level staff in a close-knit team. With opportunities for professional growth and a varied workload, this position is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Help in Highland, Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for admin roles, and who knows? They might just have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills in diary management and communication can shine through. Practise common interview questions so you can confidently showcase your experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. The more you apply, the better your chances of landing that dream admin job. So, get clicking and let’s make it happen!
We think you need these skills to ace Admin Help in Highland, Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin Help role. Highlight your experience with diary management, inbox handling, and any previous PA roles you've had. We want to see how your skills match what we're looking for!
Show Off Your Tech Skills:Since you'll be using Microsoft 365 a lot, mention your proficiency with Teams, Outlook, Word, and Excel. If you’ve used SharePoint or Co-pilot, don’t forget to include that too! We love seeing candidates who are tech-savvy.
Be Proactive in Your Cover Letter:In your cover letter, showcase your proactive nature and decision-making skills. Give us examples of how you've successfully managed tasks independently. We’re looking for someone who can hit the ground running!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just click 'apply now' and send us your up-to-date CV!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Corporate Administrator role. Familiarise yourself with diary management, minute taking, and the tools mentioned like Microsoft 365. This will help you answer questions confidently and show that you're genuinely interested.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and handle a fast-paced environment.
✨Demonstrate Team Spirit
This position involves working closely with a small team, so be prepared to talk about your teamwork experiences. Share specific instances where you collaborated effectively, built strong relationships, or supported colleagues in achieving common goals.
✨Practice Your Tech Skills
Given the emphasis on Microsoft 365, brush up on your skills with Teams, Outlook, Word, and Excel. You might be asked about your proficiency during the interview, so consider doing a quick refresher on any features you may not use regularly.
