At a Glance
- Tasks: Support senior staff with admin tasks like diary management and meeting coordination.
- Company: Join a leading employer in Inverness with a hybrid working model.
- Benefits: Competitive pay, holiday accrual, and flexible working hours.
- Other info: Immediate start with potential for contract extension.
- Why this job: Gain valuable experience in a fast-paced, varied role with a supportive team.
- Qualifications: Proactive, organised, and skilled in Microsoft 365; PA experience preferred.
The predicted salary is between 25000 - 30000 € per year.
Your new company
We are recruiting for a Corporate Administrator for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers hybrid working, with a minimum of 3 days working in the office per week.
Your new role
This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include:
- Diary management
- Arranging meetings
- Inbox management
- Minute taking
- Electronic filing and database management
- Data entry
- Co-ordinating travel where required
- Office administration
- Ad-hoc secretarial duties
This role is fast-paced and varied. This position is full-time hours (37 hours per week), office based in Inverness with a minimum of 3 days per week in the office.
What you'll need to succeed
This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
What you'll get in return
This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Academic Adminstrator in Highland, Inverness employer: Hays
Join a leading employer in Inverness as an Academic Administrator, where you will thrive in a supportive and dynamic work environment. With hybrid working options, competitive pay, and opportunities for professional growth, this role offers the perfect blend of flexibility and challenge. Be part of a close-knit team that values your contributions and fosters strong working relationships while you manage diverse administrative tasks.
StudySmarter Expert Advice🤫
We think this is how you could land Academic Adminstrator in Highland, Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Academic Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and PA support. Think about how you can showcase your organisational skills and experience with Microsoft 365. We want you to shine when it comes to decision-making and prioritising tasks!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and work style. Check out our website for roles that fit your skills and interests. Tailor your approach to each company, showing them why you’re the perfect fit!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in making a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your key strengths!
We think you need these skills to ace Academic Adminstrator in Highland, Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Academic Administrator role. Highlight relevant experience, especially in administration and PA support, and showcase your skills in diary management and Microsoft 365.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced role. Mention your proactive nature and ability to prioritise tasks effectively.
Showcase Your Communication Skills:Since effective communication is key, make sure to demonstrate this in your application. Use clear and concise language, and if possible, provide examples of how you've built strong working relationships in previous roles.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, so don’t hesitate!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Academic Administrator. Familiarise yourself with diary management, minute taking, and the tools mentioned in the job description like Microsoft 365. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and handle a fast-paced environment, as this will demonstrate your suitability for the position.
✨Practice Effective Communication
As you'll be working closely with senior-level staff, it's crucial to showcase your communication skills. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, which can highlight your interest and engagement.
✨Be Proactive and Confident
The job description emphasises the need for proactivity and confidence in decision-making. Think of instances where you've taken the initiative in previous roles. During the interview, convey your ability to work independently and make decisions, as this will resonate well with the interviewers.
