At a Glance
- Tasks: Provide admin and PA support to senior staff, manage diaries, and coordinate meetings.
- Company: Leading employer in Inverness offering a dynamic work environment.
- Benefits: Competitive pay, holiday accrual, hybrid working, and flexible hours.
- Other info: Immediate start with potential for contract extension and career growth.
- Why this job: Gain valuable experience supporting a senior-level team in a varied role.
- Qualifications: Proactive, organised, with strong communication skills and Microsoft 365 knowledge.
The predicted salary is between 25000 - 30000 € per year.
Your new company
We are recruiting for a Corporate Administrator for our clients in Inverness. This role offers an immediate start and a temporary contract for 3 months, with the possibility to extend. This organisation has offices in Inverness and this role offers hybrid working, with a minimum of 3 days working in the office per week.
Your new role
This role will see you work as part of a small team and provide administration and PA support to senior-level staff. Your responsibilities will include diary management, arranging meetings, inbox management, minute taking, electronic filing and database management, data entry, co-ordinating travel where required, office administration and ad-hoc secretarial duties. This role is fast-paced and varied. This position is full-time hours (37 hours per week), office based in Inverness with a minimum of 3 days per week in the office.
What you'll need to succeed
This role will require you to be proactive and have the ability to work on your own initiative and confidence in decision-making. Each day can be varied and your ability to prioritise tasks will be key. You'll be well-organised, with the ability to plan and organise meetings, events and manage the team diary effectively. You will have effective communication skills, able to work as part of a close-knit team and the ability to form strong working relationships. This role will require you to have excellent working knowledge of Microsoft 365, where you will commonly work via Teams & Outlook and use SharePoint, Co-pilot, Word & Excel regularly. You may also handle confidential and sensitive information. Previous experience in a PA role or Senior Administrator role would be preferred due to responsibilities associated with this position.
What you'll get in return
This is an excellent opportunity to work with a leading employer and gain exposure to supporting a senior-level team. This role incorporates administration and PA work, making it varied and interesting. This role offers hybrid working and some flexibility with start and finish times around the needs of the team and you. There is a competitive rate of pay, holiday accrual, and you will be paid weekly via Hays. This role offers an immediate start and an ongoing temporary contract.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays in Inverness. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Academic Administrator in Highland, Inverness employer: Hays
Join a leading employer in Inverness as an Academic Administrator, where you will thrive in a supportive and dynamic work environment. With hybrid working options, competitive pay, and opportunities for professional growth, this role offers the perfect blend of flexibility and challenge. Be part of a close-knit team that values effective communication and collaboration, ensuring your contributions are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Academic Administrator in Highland, Inverness
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Academic Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to administration and PA support. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! When you get the chance to meet potential employers, highlight your experience with Microsoft 365 and your ability to manage diaries and meetings effectively. Make sure they see how organised and proactive you are!
✨Tip Number 4
Don't forget to apply through our website! It’s super easy and ensures your application gets the attention it deserves. Plus, we’re always here to help you navigate the job search process.
We think you need these skills to ace Academic Administrator in Highland, Inverness
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Academic Administrator role. Highlight relevant experience, especially in administration and PA support, and showcase your skills in diary management and Microsoft 365.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive nature and ability to work independently, as well as your communication skills.
Showcase Your Organisational Skills:In your application, emphasise your organisational skills. Talk about how you've successfully managed multiple tasks or projects in the past, as this role requires excellent prioritisation and planning abilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets noticed, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Academic Administrator. Familiarise yourself with diary management, minute taking, and the tools like Microsoft 365 that you'll be using daily. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and handle fast-paced environments, as this will demonstrate your suitability for the position.
✨Practice Effective Communication
As communication is key in this role, practice articulating your thoughts clearly and concisely. You might be asked about how you would handle sensitive information or work within a team, so think of scenarios where you've effectively communicated with colleagues or managed conflicts.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
