At a Glance
- Tasks: Coordinate projects, manage documentation, and ensure smooth project delivery.
- Company: Dynamic organisation focused on healthcare construction and project excellence.
- Benefits: 33 days holiday, staff social events, and clear progression opportunities.
- Other info: Join a supportive team and enhance your career in project management.
- Why this job: Make a real impact in a fast-paced environment while developing your skills.
- Qualifications: Experience in project coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Oversee contract administration activities, attend project meetings and take minutes, create agenda packs.
My client is seeking a highly organised and proactive Project Coordinator/Administrator to support the successful delivery of projects across our organisation. This role is central to ensuring consistency, structure, and excellence throughout the project life cycle. Working closely with Project Managers and Cost Managers, you will play a key role in maintaining governance, overseeing documentation, administration and embedding best practice processes across multiple projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and wants to make a tangible impact on project delivery and efficiency.
Project Coordination & Administration
- Support contract administration across projects, ensuring accuracy and compliance
- Coordinate and attend project meetings (virtual & in-person), producing high quality minutes
- Prepare project packs and agendas
- Manage and maintain key project documentation including:
- Risk registers
- Procurement and order logs
- RFIs and change control documentation
- Programme tracking and reporting
- Action and decision logs
- Ensure all project data is accurate, up to date, and aligned with company standards
Quality Assurance & Governance
- Ensure compliance with internal QA procedures, NHS governance, and construction frameworks
- Champion accuracy, consistency, and best practice across all projects
- Support continuous improvement by identifying inefficiencies and enhancing workflows
What you'll need to succeed
- Experience in project coordination, administration, or PMO environments
- Strong organisational skills with the ability to manage multiple projects simultaneously
- Confident communicator with experience working with senior stakeholders and multidisciplinary teams
- Excellent attention to detail and a commitment to quality
- Strong digital skills across project management tools and document systems
- Experience in healthcare construction or NHS environments desirable
- Consultancy background
What you'll get in return
- 33 days holiday
- Staff social events
- Progression opportunities
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Project Coordinator / Administrator in Hemel Hempstead employer: Hays
Join a dynamic and supportive team as a Project Coordinator/Administrator, where your organisational skills will shine in a fast-paced environment. Our company prioritises employee growth with ample progression opportunities, alongside a vibrant work culture that includes 33 days of holiday and regular social events. Located within the healthcare construction sector, you will play a pivotal role in enhancing project delivery while ensuring compliance and best practices are upheld.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator / Administrator in Hemel Hempstead
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Project Coordinator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their governance and quality assurance processes. This will show that you’re not just interested in any job, but specifically in how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you’ll need to confidently engage with senior stakeholders and multidisciplinary teams. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Coordinator / Administrator in Hemel Hempstead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator/Administrator role. Highlight your experience in project coordination and administration, especially in fast-paced environments. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and attention to detail. We love seeing genuine enthusiasm!
Showcase Your Digital Skills:Since this role involves managing documentation and using project management tools, make sure to highlight your digital skills. Let us know which tools you’re familiar with and how you've used them in past projects. We appreciate tech-savvy candidates!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at Hays
✨Know Your Projects
Before the interview, take some time to research the types of projects the company is involved in. Familiarise yourself with their project management processes and any recent projects they've completed. This will help you speak confidently about how your skills can contribute to their success.
✨Prepare for Scenario Questions
Expect questions that ask you to describe how you've handled specific situations in past roles. Think of examples where you demonstrated strong organisational skills, attention to detail, or effective communication with stakeholders. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Digital Skills
Since the role requires strong digital skills across project management tools, be ready to discuss your experience with relevant software. If you’ve used specific tools like Microsoft Project, Trello, or Asana, mention them and provide examples of how they helped you manage projects effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Ask about the team dynamics, the types of projects you'll be working on, or how the company measures success in project delivery. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
