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- Tasks: Support teams with admin tasks, data management, and office logistics in a fast-paced environment.
- Company: Join Hays, a global recruitment leader operating in 32 countries and listed on the FTSE 250 Index.
- Benefits: Enjoy hybrid working, extra holiday days, retail discounts, and access to wellness initiatives.
- Why this job: Gain hands-on experience in a dynamic sales culture while contributing to a socially responsible company.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office are essential.
- Other info: Opportunities for global relocation and participation in exclusive company events await you!
The predicted salary is between 24000 - 33600 £ per year.
Hays Recruitment – Exciting Opportunity for an Office Administrator in a Dynamic Sales Environment!
Located in Cardiff or Swansea with hybrid working available.
Basic Salary: £24,000 based on 37.5 hrs a week.
We are offering an exceptional opportunity to gain hands-on experience in a fast-paced administrative role within a globally recognised company. Hays, a leading recruitment specialist operating in 32 countries and listed on the London Stock Exchange as part of the FTSE 250 Index, is looking for someone eager to thrive in a sales-driven culture. Whether you are new to administration or seeking a career change, we welcome applicants from all backgrounds.
Key Responsibilities:
General Administration & Data Management:
- Provide vital administrative support to allocated teams and specialisms
- Update daily spreadsheets for Directors, Managers, and Consultants
- Generate ad-hoc sales and data reports as needed
- Update and format candidate CVs
- Perform filing, scanning, and printing duties
- Assist in preparing and distributing regular reports for your region
- Attend internal meetings, taking action points when required
- Help coordinate client and candidate events within your region
- Support regional and central incentive programs and events
- Maintain fee trackers for Directors
- Manage email distribution lists for your region
Office Management:
- Oversee the maintenance and management of office and IT equipment
- Process travel requests for team members
- Manage office stationery, collateral, and merchandise as required
- Coordinate and support external visitor logistics
- Serve as the first point of contact for property-related inquiries
- Assist in onboarding new starters by preparing IT equipment, welcome packs and physical desk
- Support HR administration tasks related to holidays, absences, changes to contractual details and new starters/leavers
- Management of office car diary
- Coordinating the office hybrid working rota
What you need to succeed:
- Discreet handling of confidential and sensitive information
- A commitment to equality, diversity, and inclusion in the workplace
- Strong interpersonal and communication skills
- Ability to work under pressure and meet deadlines
- Detail-oriented with a proactive and flexible approach
- Demonstrates professionalism and a customer-focused attitude
- Team-oriented with strong systems skills, including proficiency in Microsoft Word, Excel, and Outlook
What we offer:
- Access to our Learning & Career Zone for continuous personal and professional development
- Flexible hybrid working options
- An additional 5 days of holiday per year through our buy-and-sell scheme
- Invitations to our exclusive Black Tie Summer Ball and Christmas Parties
- Opportunities for global relocation
- A broad range of employee well-being initiatives and benefits
- Retail discounts, gym memberships, and more
- Unlimited access to virtual doctor consultations
- Employee loans for tech, travel, and commuting
- Paid charity day #HaysHelps and opportunities to engage with our charity partners
- Supportive networks, such as Parents@Hays and Hays Pride (LGBTQ+ network)
- A strong commitment to social and environmental responsibility
If you\’re ready to take the next step in your career with a global leader, apply now and join a company that supports both your personal and professional growth!
Hays | Office Administrator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hays | Office Administrator
✨Tip Number 1
Familiarize yourself with Hays' company culture and values. Understanding their commitment to equality, diversity, and inclusion will help you align your approach during the interview process.
✨Tip Number 2
Highlight your organizational skills and attention to detail in conversations. Since the role involves managing various administrative tasks, showcasing your ability to handle multiple responsibilities effectively will set you apart.
✨Tip Number 3
Prepare to discuss your experience with Microsoft Office tools, especially Excel and Outlook. Being able to demonstrate your proficiency in these systems can give you an edge, as they are crucial for the role.
✨Tip Number 4
Be ready to share examples of how you've worked under pressure or met tight deadlines in previous roles. This will show that you can thrive in a fast-paced sales environment like Hays.
We think you need these skills to ace Hays | Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure to customize your CV to highlight relevant administrative skills and experiences that align with the responsibilities listed in the job description. Emphasize your proficiency in Microsoft Word, Excel, and Outlook.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your background makes you a great fit for the dynamic sales environment at Hays.
Highlight Soft Skills: In your application, emphasize your strong interpersonal and communication skills, as well as your ability to work under pressure and meet deadlines. These are crucial for success in this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail.
How to prepare for a job interview at Hays
✨Show Your Organizational Skills
As an Office Administrator, you'll be handling various tasks simultaneously. Be prepared to discuss your organizational strategies and how you prioritize tasks, especially in a fast-paced environment.
✨Demonstrate Communication Skills
Strong interpersonal and communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated in previous roles.
✨Highlight Your Attention to Detail
The job requires a detail-oriented approach, especially when managing data and reports. Prepare to share specific instances where your attention to detail made a significant impact on your work or team.
✨Emphasize Your Flexibility and Proactivity
In a dynamic sales environment, being proactive and flexible is key. Think of examples where you've adapted to changing circumstances or taken the initiative to solve problems before they escalated.
