At a Glance
- Tasks: Provide essential admin and technical support in a highways environment.
- Company: Join a respected public-sector organisation with a collaborative culture.
- Benefits: Enjoy a stable part-time schedule and a strong work-life balance.
- Other info: Work on-site at a specialist technical environment with a supportive team.
- Why this job: Make a meaningful impact while gaining valuable experience in a professional setting.
- Qualifications: Experience in admin roles, strong Excel skills, and attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
You will be joining a well-established and respected public-sector organisation that plays a key role in maintaining and supporting essential regional infrastructure. Known for its structured processes, strong governance, and technical expertise, the organisation offers a professional and collaborative working environment where accuracy, accountability, and attention to detail are valued.
As an Administrative Assistant (Technical Support Officer), you will provide essential administrative and technical support to officers working within a highways and infrastructure environment. This is a detail focused, process driven role, supporting the smooth running of technical services through effective data management and documentation control.
Key responsibilities include:
- Updating and maintaining technical and historic records by sourcing documentation from multiple locations
- Ensuring accurate filing of documents within MasterGov and SharePoint
- Supporting the transition of records from legacy systems into current document management systems
- Assisting with the checking and processing of technical reports
- Producing and maintaining Excel spreadsheets to support technical and service data
- Responding to data enquiries from internal technicians and external material suppliers
- Supporting updates within GIS and other bespoke technical systems
- Managing and prioritising your own workload while adhering to service performance and health and safety requirements
This is a part-time role working 22.5 hours across 3 set days per week, based on-site at a specialist highways laboratory. On-site attendance is contractual and must be fully committed to.
To succeed in this position, you will bring:
- Proven experience in an administrative or technical support role
- Strong working knowledge of Office 365, particularly Excel
- Experience using databases or document management systems
- Confidence learning and using bespoke systems, such as GIS or similar platforms
- A highly organised and methodical approach with excellent attention to detail
- The ability to prioritise tasks and manage your workload independently
- A full UK driving licence (Category B)
Experience within highways, engineering, infrastructure, or a local authority setting would be highly beneficial.
In return, you’ll receive:
- A stable part-time working pattern offering a strong work-life balance
- The opportunity to work within a specialist technical environment
- A supportive, professional team and a well-structured organisation
- Valuable experience within a reputable public-sector organisation
If you are an organised and detail-driven administrator who enjoys working with data, systems, and technical teams, this is an excellent opportunity to contribute to meaningful work in a professional setting. Apply now with your CV, including your availability, location, and salary expectations. Interviews will be held in person onsite. Suitable candidates will be reviewed as applications are received. If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Admin Assistant in Hampshire, Winchester employer: Hays
Join a respected public-sector organisation in Winchester, where you will thrive in a professional and collaborative environment that values accuracy and attention to detail. With a strong focus on employee well-being, this part-time role offers a stable work-life balance and the chance to gain valuable experience in a specialist technical setting, all while being supported by a dedicated team committed to your growth and success.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant in Hampshire, Winchester
✨Tip Number 1
Get to know the company before your interview! Research their values, recent projects, and any news related to them. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to administrative roles. Think about how your experience aligns with their needs, especially around data management and attention to detail. We want you to feel confident when discussing your skills!
✨Tip Number 3
Dress appropriately for the interview. Since this is a professional environment, aim for smart-casual attire that reflects your seriousness about the role. First impressions matter, so let’s make it a good one!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you on their radar. Plus, it’s a great chance to reiterate your enthusiasm for the position.
We think you need these skills to ace Admin Assistant in Hampshire, Winchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in administrative or technical support roles. Use keywords from the job description to show that you’re a perfect fit for the Admin Assistant position.
Show Off Your Skills:Don’t forget to mention your strong working knowledge of Office 365, especially Excel. If you’ve used databases or document management systems before, make that clear too!
Be Detail-Oriented:Since this role values attention to detail, ensure your application is free from typos and errors. A well-organised application reflects your ability to manage tasks effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it’s super easy!
How to prepare for a job interview at Hays
✨Know Your Stuff
Make sure you brush up on your knowledge of Office 365, especially Excel. Since this role involves a lot of data management and documentation control, being able to demonstrate your proficiency with these tools will really impress the interviewers.
✨Show Your Organisational Skills
Prepare examples that showcase your ability to manage your workload independently and prioritise tasks effectively. Think of specific situations where you successfully handled multiple responsibilities, as this will highlight your methodical approach and attention to detail.
✨Familiarise Yourself with the Company
Research the public-sector organisation and understand its role in maintaining regional infrastructure. Being able to discuss how your skills align with their mission and values will show that you're genuinely interested in the position and the work they do.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This could be about the team you'll be working with or how success is measured in this role. It shows that you're engaged and eager to learn more about the position and the organisation.
