At a Glance
- Tasks: Support senior leaders in a fast-paced construction environment, managing schedules and communications.
- Company: Join a growing organisation in the construction and infrastructure sector with a collaborative culture.
- Benefits: Competitive salary, immediate start, and potential for permanent position.
- Other info: Office-based role with on-site parking and opportunities for career growth.
- Why this job: Gain valuable exposure working closely with senior leadership in a dynamic role.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Join a well-established and growing organisation within the construction and infrastructure sector, employing over 300 people across the UK. The business plays a key role in delivering multi-utility and infrastructure projects and prides itself on a collaborative, fast-paced working culture.
You will be based full-time on-site in a modern office environment, working closely with a highly engaged senior leadership team and contributing directly to the smooth running of the business.
As an Interim Executive Assistant, you will provide high-level, proactive support to the Managing Director and senior leadership team. This is a pivotal role, ensuring the seamless coordination of leadership activities during a period of transition.
Key responsibilities will include:
- Managing multiple senior inboxes, prioritising communications and ensuring timely responses
- Coordinating complex diaries, meetings, site visits, and schedules across several Directors
- Acting as a key point of contact for internal and external stakeholders
- Preparing board packs, reports, and presentations to a high standard
- Attending meetings, taking minutes, and ensuring all actions are tracked and delivered
- Supporting leadership events and internal engagement activities
- Coordinating travel, logistics, and operational requirements for Directors
- Maintaining structured systems and identifying opportunities to improve processes and efficiency
This is a fast-paced, hands-on role where you will act as the central hub for leadership coordination, enabling senior stakeholders to focus on strategic objectives and operational delivery.
To thrive in this role, you will bring:
- Proven experience supporting senior leadership or board-level stakeholders
- Strong experience managing multiple diaries and inboxes simultaneously
- Exceptional organisation, prioritisation, and time-management skills
- The ability to remain calm under pressure and adapt to changing priorities
- Excellent communication skills, with a professional and confident approach
- A proactive mindset, with the ability to anticipate needs and take initiative
- High levels of discretion and integrity when handling sensitive information
- Experience within construction, infrastructure, engineering, or a similar fast-paced sector would be advantageous
What you'll get in return:
- Competitive salary
- Immediate start with a defined 3-month interim contract
- Opportunity to work closely with a senior leadership team, gaining valuable exposure
- A varied and impactful role where no two days are the same
- Full-time, office-based role with on-site parking available
- Potential opportunity to be considered for a permanent position
If you are a proactive and experienced Executive Assistant looking for an immediate start in a fast-paced and rewarding environment, we would love to hear from you. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Executive Assistant in Hampshire, Hedge End employer: Hays
Join a dynamic and well-established organisation in the construction and infrastructure sector, where you will thrive in a collaborative and fast-paced work culture. With over 300 employees across the UK, this company offers a modern office environment and the chance to work closely with an engaged senior leadership team, providing ample opportunities for professional growth and development. Enjoy a competitive salary, immediate start, and the potential for a permanent position while making a meaningful impact in your role as an Executive Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Hampshire, Hedge End
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and infrastructure sector. Attend industry events or join relevant online groups to meet potential employers and get insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their projects and values so you can tailor your responses and show how you can contribute to their goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and confidently. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in Hampshire, Hedge End
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior leadership and managing multiple priorities, as these are key for us in this fast-paced environment.
Showcase Your Skills:Don’t just list your skills; demonstrate them! Use specific examples from your past roles that show how you’ve managed complex diaries, prioritised communications, and maintained high standards in your work.
Be Professional Yet Approachable:In your cover letter, strike a balance between professionalism and approachability. We want to see your confident communication style, so let your personality shine through while keeping it professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our senior leadership team.
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the construction and infrastructure sector. Familiarise yourself with the key tasks mentioned in the job description, such as managing multiple diaries and preparing board packs. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Discuss any tools or systems you use to stay organised, and highlight your ability to remain calm under pressure. This will reassure the interviewers that you can handle the demands of the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and adaptability. For instance, they might ask how you would handle conflicting priorities or a last-minute change in schedule. Prepare thoughtful responses that showcase your proactive mindset and ability to anticipate needs, which are crucial for this position.
✨Demonstrate Excellent Communication Skills
As an Executive Assistant, you'll be the point of contact for various stakeholders. Use the interview to exhibit your communication skills by articulating your thoughts clearly and confidently. Practice active listening and ensure you engage with the interviewers, making it a two-way conversation. This will reflect your professionalism and readiness for the role.
