Office Manager in Fife

Your new company

You'll be joining a respected, forward‑thinking organisation embarking on an exciting period of transformation. With a brand-new facility opening soon, the business is committed to creating a world-class working environment that supports collaboration, innovation, and wellbeing. You'll work closely with internal specialists, external partners, and senior stakeholders, acting as a trusted ambassador and building strong, long-term relationships across the organisation.

Your new role

As the Office Manager on an 18‑month fixed‑term contract, you'll take centre stage in one of the organisation's most significant transformation projects: the seamless relocation of its workforce into a brand‑new facility. This is a role with real influence, variety, and visibility, perfect for someone who thrives on building structure, leading change, and creating an exceptional workplace experience from day one. You'll be responsible for planning, coordinating, and delivering the full office migration. That includes:

• Developing a phased staff transition plan that keeps people informed, engaged, and supported
• Establishing governance structures, reporting frameworks, and communication plans
• Acting as the primary point of contact for internal teams and external suppliers throughout mobilisation
• Managing budgets and ensuring the move stays on track and on cost
• Overseeing the physical setup of the new headquarters from furniture layouts and signage to supplies, neighbourhoods, and welcome areas
• Working closely with technology teams on access control, desk booking, parking systems, and readiness checks
• Identifying gaps, resolving issues, and ensuring business continuity with minimal disruption
• Recruiting, onboarding, and developing members of the new office services team.

Once the new headquarters is open, you'll take full ownership of the building's daily operations, ensuring it runs smoothly, safely, and efficiently. You'll:

• Manage all core office services, including reception, visitor management, mail operations, and logistics
• Maintain a high-quality, well‑presented, and people‑focused workplace environment
• Act as the go‑to contact for colleagues, visitors, and external partners
• Oversee building security and access control, working closely with suppliers and internal teams
• Coordinate catering, cleaning, and other service providers to deliver consistently high standards
• Monitor service performance, gather insights, and implement improvements to enhance the workplace experience
• Manage office budgets, expenses, and cost‑control measures

This is a hands-on, high‑impact role where your decisions shape the daily experience of everyone who walks through the door.

What you'll need to succeed

You'll bring a blend of operational expertise, project leadership, and people‑focused thinking, including:

• Proven experience managing office relocations, workplace transitions, or large-scale operational projects
• Strong project management capability
• Excellent stakeholder management and communication skills
• Confidence managing budgets, contracts, and suppliers
• Solid understanding of facilities management, IT infrastructure, and workplace operations
• Strong organisational, problem-solving, and Microsoft Office skills (especially Excel)
• Familiarity with CAFM or CRM systems
• The ability to lead, onboard, and develop an office services team

What you'll get in return

The opportunity to shape a flagship workplace from day one. A varied and influential role at the heart of a major organisational transition. The chance to work with a wide range of internal and external partners. A supportive environment that values innovation, efficiency, and employee experience. A fixed‑term contract offering stability throughout the full transition and mobilisation period.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.