Admin Coordinator in Farnham, Surrey

Part-Time Administration Coordinator | Farnham (Office-Based) | 18 Hours per Week

Your new company

You will be joining a well-established and values-driven organisation operating within the healthcare and charity sector, supporting residential and community-based services across multiple sites. The organisation plays a vital role in delivering high-quality care and is known for its collaborative environment, strong leadership, and commitment to continuous improvement. This is an excellent opportunity to become part of a purpose-led organisation where your work will directly support both operational efficiency and the wider community.

Your new role

As an Administration Coordinator, you will play a central role in ensuring the smooth running of administrative operations across multiple services. This is a varied and hands-on position that combines administration, coordination, governance support, and team oversight.

Key responsibilities will include:

• Coordinating day-to-day administrative activities across multiple locations
• Supporting senior leadership, including preparing and proofreading reports, letters, and communications
• Organising and minuting key meetings, including Board, Trustee, and management meetings
• Maintaining accurate and well-structured documentation, records, and archives
• Providing HR administrative support, including recruitment processes and maintaining employee records
• Overseeing and supporting the administration team, including delegating tasks and ensuring best practices
• Managing shared inboxes and acting as a key point of coordination across departments
• Supporting compliance by updating regulatory databases and organisational records
• Assisting with payroll checks and finance administration tasks (data accuracy and reporting support only)

This role offers excellent variety and visibility, with exposure to both operational and strategic activities within the organisation.

What you'll need to succeed

To be successful in this role, you will be a highly organised and proactive administrator who enjoys taking ownership and working across multiple priorities. You will ideally bring:

• Strong administrative and coordination experience, ideally in a multi-site or fast-paced environment
• Excellent organisational skills and the ability to manage multiple tasks simultaneously
• Confident communication skills, with experience in report writing and minute taking
• Good working knowledge of Microsoft Office and document management systems
• Experience or exposure to HR administrative processes (desirable, not essential)
• A high level of attention to detail and the ability to handle confidential information appropriately
• A proactive, solution-focused mindset with the confidence to take initiative

Additional requirements:

• Must be a driver with access to a vehicle due to occasional travel between sites
• Comfortable working on-site in Farnham (this is not a hybrid role)

What you'll get in return

• Salary of up to £30,000 (pro rata)
• Flexible part-time working (18 hours per week, typically across 3 days)
• Opportunity to work closely with senior leadership and trustees
• A varied, engaging role with real influence across the organisation
• Supportive and collaborative working environment
• Pension scheme and additional employee benefits
• Free on-site parking and funded training opportunities

What you need to do now

If you are an organised, proactive administrator looking for a varied and impactful part-time role, we would love to hear from you. If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.