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- Tasks: Provide high-level support to the Vice-Chancellor and manage their busy schedule.
- Company: Join a dynamic educational institution focused on excellence and innovation.
- Benefits: Enjoy hybrid work options and a competitive salary of £33,800.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience in executive support and exceptional organizational skills are a must.
- Other info: This is a temporary role with potential for permanent placement for the right candidate.
The predicted salary is between 30000 - 38000 £ per year.
Provide proactive, high-level executive support to the Vice-Chancellor, VC’s Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.
This is a temporary assignment in the first instance with a view to go permanent for the right candidate.
Hybrid working – 3 days office 2 days home – based on Talbot Campus
£33,800 salary (£20.50 an hour)
Duties to include:
- High-quality administrative and secretarial support,
- Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C’s time,
- Anticipating opportunities to ease demands on the V-C’s time,
- Organise and provide support for a wide variety of meetings, this will include note taking and post-meeting follow ups,
- Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
- Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
- Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
- Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
- Support preparation of all confidential stakeholder correspondence/engagement,
- Resolving issues where possible or triaging requests to the appropriate level,
- Liaison with VIPs and wide range of stakeholders,
- Exceptionally high level of organisational skills, effective decision-making skills and excellent attention to detail,
- Ability to manage competing demands effectively in a fast-paced office environment,
- Proven experience providing executive support at a senior level,
- Confidence in managing complex stakeholder relationships
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Executive Officer employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer
✨Tip Number 1
Familiarize yourself with the key stakeholders and their roles within the organization. Understanding who the Vice-Chancellor interacts with regularly will help you anticipate their needs and manage their time more effectively.
✨Tip Number 2
Develop strong organizational skills by practicing diary management techniques. Use tools like digital calendars to simulate managing a busy schedule, prioritizing tasks based on urgency and importance.
✨Tip Number 3
Enhance your communication skills by engaging in role-playing scenarios where you handle various stakeholder interactions. This will prepare you for the fast-paced environment and help you manage communications efficiently.
✨Tip Number 4
Gain experience in note-taking and post-meeting follow-ups by volunteering for similar tasks in your current role or through internships. This will demonstrate your ability to support meetings effectively and keep track of important details.
We think you need these skills to ace Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in providing high-level executive support. Focus on your organizational skills, decision-making abilities, and any relevant experience managing complex schedules and stakeholder relationships.
Craft a Strong Cover Letter: In your cover letter, emphasize your proactive approach to supporting executives. Mention specific examples of how you've managed conflicting priorities and improved efficiency in previous roles.
Highlight Relevant Skills: Clearly outline your skills that align with the job description, such as attention to detail, effective communication, and experience in a fast-paced environment. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no typos or grammatical errors, as attention to detail is crucial for this role.
How to prepare for a job interview at Hays
✨Showcase Your Organizational Skills
Be prepared to discuss specific examples of how you've managed complex schedules and conflicting priorities in the past. Highlight your ability to anticipate needs and streamline processes.
✨Demonstrate Proactive Communication
Emphasize your experience in liaising with various stakeholders. Be ready to explain how you ensure clear and efficient communication, especially when managing urgent matters.
✨Prepare for Scenario Questions
Expect questions that assess your decision-making skills in a fast-paced environment. Think of scenarios where you've had to triage requests or resolve issues quickly and effectively.
✨Familiarize Yourself with the Role's Responsibilities
Review the job description thoroughly and be ready to discuss how your previous experiences align with the duties listed, such as providing high-quality administrative support and preparing briefing materials.
