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- Tasks: Provide top-notch admin support and keep the office running smoothly.
- Company: Join a dynamic team at a leading company near Stansted Airport.
- Benefits: Earn up to £50,000 with great perks and career growth.
- Other info: Fast-paced environment with opportunities for personal and professional development.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
The predicted salary is between 42000 - 58000 £ per year.
The Executive Assistant & Office Manager provides high level administrative support to senior leadership while ensuring smooth and efficient day to day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high impact work.
Key Responsibilities:
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Participate in workspace redevelopment initiatives.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors' notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Coordinate senior visitors, new starters, inductions, access passes, and parking.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR related activities including performance and talent processes.
Decision Making & Challenges:
- Balancing multiple competing demands and reorganising schedules at short notice.
- Handling highly confidential and sensitive information with discretion.
- Navigating complex stakeholder needs while maintaining neutrality and professionalism.
- Making informed decisions around procurement, office inventory, and future workspace use.
Knowledge, Experience & Skills:
- Significant experience in Executive Assistant and people management, including line management responsibility.
- Exceptional attention to detail and strong organisational skills.
- Proven ability to manage sensitive information with professionalism.
- Experienced in event and meeting planning, including stakeholder coordination.
- Strong problem solving skills; able to escalate or resolve issues independently.
- Excellent interpersonal and written communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Understanding of workplace health & safety practices and regulations.
- Self starter with the ability to prioritise and manage workload autonomously.
Environmental & Safety Responsibilities:
- Follow all environmental and energy management policies.
- Ensure personal and colleague safety at all times.
- Adhere to company rules, procedures, and training requirements.
- Report hazards and maintain compliance in all office related operations.
Please apply online or send your CV to #
Executive Assistant / Office Manager employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit in and contribute to their goals, so be ready with examples of your past experiences.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you articulate your skills and experiences confidently when it counts.
✨Tip Number 4
Don't forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant & Office Manager role. Highlight your organisational skills, attention to detail, and any relevant experience in managing sensitive information.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've supported senior leaders in the past and how you can contribute to our team at StudySmarter.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application showcases your excellent communication skills. Keep your language clear and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about what we do at StudySmarter!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional attention to detail and organisational skills. Think of specific situations where you successfully managed multiple tasks or handled sensitive information. This will show the interviewers that you can handle the demands of the role.
✨Practice Your Communication Style
As this role requires excellent interpersonal and written communication skills, practice articulating your thoughts clearly. You might want to prepare a brief presentation or report to showcase your proficiency in Microsoft Office, especially PowerPoint, as it could come in handy during the interview.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle competing demands. Prepare for scenarios where you might need to reorganise schedules at short notice or manage confidential information. This will demonstrate your ability to think on your feet and maintain professionalism under pressure.