Executive Assistant

Provide proactive, high-level executive support to the Vice-Chancellor, VC\’s Policy Advisor, and the Chair of the Board, ensuring efficient management of their schedules, correspondence, and administrative tasks.

This is a temporary assignment in the first instance with a view to go permanent for the right candidate.

Hybrid working – 3 days office 2 days home – based on Talbot Campus

£33,800 to £39,000 salary DOE – paid at an hourly rate whilst temping

Duties to include:

• High-quality administrative and secretarial support,
• Manage a busy diary with conflicting priorities, liaising proactively and professionally with internal and external stakeholders to prioritise and make best use of the V-C\’s time,
• Anticipating opportunities to ease demands on the V-C\’s time,
• Organise and provide support for a wide variety of meetings, this will include note taking and post-meeting follow ups,
• Co-ordinate arrangements for maximum efficiency and ease, and making the VC aware of any potential issues as soon as possible;
• Taking responsibility for the planning, management and scheduling of often complex and demanding priorities,
• Ensure clear and efficient communications on behalf of and for the VC, including promptly and respectfully managing communications directed to and from the VC, with urgent matters addressed as such,
• Ensure the VC is appropriately prepared for engagements, including briefing materials, meeting space, refreshments and travel arrangements,
• Support preparation of all confidential stakeholder correspondence/engagement,
• Resolving issues where possible or triaging requests to the appropriate level,
• Liaison with VIPs and wide range of stakeholders,
• Exceptionally high level of organisational skills, effective decision-making skills and excellent attention to detail,
• Ability to manage competing demands effectively in a fast-paced office environment,
• Proven experience providing executive support at a senior level,
• Confidence in managing complex stakeholder relationships