At a Glance
- Tasks: Provide top-notch admin support and manage daily office operations for senior leaders.
- Company: Dynamic company located at Stansted Airport with a focus on efficiency.
- Benefits: Competitive salary up to £55,000 and opportunities for professional growth.
- Other info: Join a vibrant workplace with a commitment to sustainability and compliance.
- Why this job: Be the backbone of the team, enabling executives to shine and drive success.
- Qualifications: Experience as an Executive Assistant and strong people management skills required.
The predicted salary is between 55000 - 55000 £ per year.
The Executive Assistant & Office Manager provides high-level administrative support to senior leadership while ensuring smooth and efficient day-to-day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high-impact work.
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high-quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors’ notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR-related activities including performance and talent processes.
- Making informed decisions around procurement, office inventory, and future workspace use.
- Significant experience in Executive Assistant and people management, including line-management responsibility.
- Experienced in event and meeting planning, including stakeholder coordination.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Follow all environmental and energy-management policies.
- Adhere to company rules, procedures, and training requirements.
- Report hazards and maintain compliance in all office-related operations.
Please apply online or send your CV to Kayleigh.Saunders@hays.
Locations
Executive Assistant & Office Manager (f/m/d) in Essex, Stansted Mountfitchet employer: Hays
At our Stansted Airport location, we pride ourselves on being an exceptional employer that values the contributions of our Executive Assistant & Office Manager. With a competitive salary of up to £55,000, we offer a dynamic work culture that fosters professional growth and development, alongside comprehensive support for our employees' well-being. Join us to be part of a collaborative team where your skills will directly impact our strategic objectives and operational efficiency.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant & Office Manager (f/m/d) in Essex, Stansted Mountfitchet
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant & Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its culture, and be ready to discuss how your skills in diary management and office operations can make a real difference. Practise common interview questions with a friend to boost your confidence.
✨Tip Number 3
Showcase your tech skills! Make sure you're comfortable with Microsoft Office and any other tools mentioned in the job description. If you can demonstrate your proficiency during the interview, it’ll give you a leg up on the competition.
✨Tip Number 4
Apply through our website! It’s the easiest way to get your application noticed. Plus, we love seeing candidates who take the initiative to apply directly. Don’t forget to follow up after submitting your application to show your enthusiasm!
We think you need these skills to ace Executive Assistant & Office Manager (f/m/d) in Essex, Stansted Mountfitchet
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant & Office Manager role. Highlight your advanced administrative support experience and any relevant people management skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role, focusing on your ability to manage complex diaries and coordinate travel. Show us your personality and enthusiasm for the position!
Showcase Your Tech Skills:Since we value advanced proficiency in Microsoft Office, make sure to mention any specific projects or tasks where you've used Outlook, Word, Excel, or PowerPoint effectively. We love seeing how you’ve leveraged technology to enhance productivity!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed complex schedules or coordinated events in the past. This is crucial since the role requires advanced administrative support and effective task management.
✨Be Ready to Discuss Technology Proficiency
Since the job demands advanced proficiency in Microsoft Office, be prepared to discuss your experience with Outlook, Word, Excel, and PowerPoint. You might even want to mention specific projects where you used these tools to enhance productivity.
✨Demonstrate Leadership and Teamwork
As this role involves coaching and managing a PA, be ready to share your experiences in people management. Talk about how you've supported team development and maintained high standards in previous roles, showcasing your leadership skills.
