At a Glance
- Tasks: Provide high-level admin support and ensure smooth office operations for senior leaders.
- Company: Dynamic company located at Stansted Airport with a focus on productivity.
- Benefits: Competitive salary up to £55,000 and opportunities for professional growth.
- Other info: Opportunity to manage diverse tasks and develop leadership skills.
- Why this job: Join a fast-paced environment and make a real impact on executive efficiency.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 55000 - 55000 £ per year.
The Executive Assistant & Office Manager provides high-level administrative support to senior leadership while ensuring smooth and efficient day-to-day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high-impact work.
Key Responsibilities:
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high-quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Participate in workspace redevelopment initiatives.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors’ notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Coordinate senior visitors, new starters, inductions, access passes, and parking.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR-related activities including performance and talent processes.
Decision-Making & Challenges:
- Balancing multiple competing demands and reorganising schedules at short notice.
- Handling highly confidential and sensitive information with discretion.
- Navigating complex stakeholder needs while maintaining neutrality and professionalism.
- Making informed decisions around procurement, office inventory, and future workspace use.
Knowledge, Experience & Skills:
- Significant experience in Executive Assistant and people management, including line-management responsibility.
- Exceptional attention to detail and strong organisational skills.
- Proven ability to manage sensitive information with professionalism.
- Experienced in event and meeting planning, including stakeholder coordination.
- Strong problem-solving skills; able to escalate or resolve issues independently.
- Excellent interpersonal and written communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Understanding of workplace health & safety practices and regulations.
- Self-starter with the ability to prioritise and manage workload autonomously.
- Experience in a fast-paced large company.
Environmental & Safety Responsibilities:
- Follow all environmental and energy-management policies.
- Ensure personal and colleague safety at all times.
- Adhere to company rules, procedures, and training requirements.
- Report hazards and maintain compliance in all office-related operations.
Please apply online or send your CV to Kayleigh.Saunders@hays.com
Locations
Executive Assistant / Office Manager in Essex, Stansted Mountfitchet employer: Hays
At our Stansted Airport location, we pride ourselves on being an exceptional employer that values the contributions of our Executive Assistants and Office Managers. With a strong focus on employee growth, we offer comprehensive training and development opportunities, alongside a collaborative work culture that encourages innovation and efficiency. Our competitive salary package, coupled with a commitment to maintaining a safe and supportive work environment, makes us an attractive choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Office Manager in Essex, Stansted Mountfitchet
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant gig.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show up confident and ready to discuss how your skills align with their needs. Don’t forget to have some questions ready to impress them!
✨Tip Number 3
Practice your answers to common interview questions. We suggest doing mock interviews with friends or family. This will help you articulate your experience in managing multiple tasks and handling sensitive information like a champ.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant / Office Manager in Essex, Stansted Mountfitchet
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant & Office Manager role. Highlight your organisational skills, attention to detail, and any relevant experience in managing sensitive information.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed multiple tasks or supported senior leaders in the past.
Showcase Your Communication Skills:Since this role requires excellent written communication, ensure your application is clear and professional. Avoid jargon and keep it concise while demonstrating your ability to communicate effectively.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional attention to detail and organisational skills. Think of specific situations where you successfully managed multiple tasks or handled sensitive information. This will show the interviewers that you can thrive in a fast-paced environment.
✨Communicate Effectively
Practice your communication skills, both verbal and written. Be ready to discuss how you've coordinated with stakeholders or prepared high-quality reports and presentations. Clear communication is key in this role, so make sure you convey your thoughts clearly during the interview.
✨Demonstrate Problem-Solving Abilities
Be prepared to discuss challenges you've faced in previous roles and how you resolved them. Highlight your strong problem-solving skills and your ability to make informed decisions independently. This will reassure the interviewers that you can handle the complexities of the position.
