At a Glance
- Tasks: Provide high-level admin support and manage daily office operations for senior leadership.
- Company: Join a dynamic team at a leading company near Stansted Airport.
- Benefits: Competitive salary up to £55,000 with opportunities for professional growth.
- Other info: Collaborative culture with a focus on compliance and operational efficiency.
- Why this job: Maximise productivity and make a real impact in a fast-paced environment.
- Qualifications: Significant experience as an Executive Assistant and strong people management skills.
The predicted salary is between 55000 - 55000 £ per year.
The Executive Assistant & Office Manager provides high-level administrative support to senior leadership while ensuring smooth and efficient day-to-day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high-impact work.
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high-quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors’ notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR-related activities including performance and talent processes.
- Making informed decisions around procurement, office inventory, and future workspace use.
- Significant experience in Executive Assistant and people management, including line-management responsibility.
- Experienced in event and meeting planning, including stakeholder coordination.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Follow all environmental and energy-management policies.
- Adhere to company rules, procedures, and training requirements.
- Report hazards and maintain compliance in all office-related operations.
Please apply online or send your CV to Kayleigh.Saunders@hays.
Locations
Executive Assistant and Office Manager to the Managing Partner in Essex, Stansted Mountfitchet employer: Hays
As an Executive Assistant and Office Manager at our Stansted Airport location, you will thrive in a dynamic work environment that values collaboration and innovation. We offer competitive salaries, comprehensive benefits, and ample opportunities for professional growth, ensuring that you can develop your skills while contributing to the success of our leadership team. Join us to be part of a supportive culture that prioritises employee well-being and fosters a sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Office Manager to the Managing Partner in Essex, Stansted Mountfitchet
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the Managing Partner's background. Prepare some thoughtful questions to show you're genuinely interested in the role and how you can contribute to their success.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or presentations you've created. This will help demonstrate your advanced proficiency in Microsoft Office and your ability to manage complex tasks.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team and making a difference.
We think you need these skills to ace Executive Assistant and Office Manager to the Managing Partner in Essex, Stansted Mountfitchet
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Executive Assistant & Office Manager role. Highlight your advanced administrative support experience and any relevant people management skills to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed complex diary schedules or coordinated travel in the past.
Showcase Your Tech Skills:Since advanced proficiency in Microsoft Office is key, don’t forget to mention your experience with Outlook, Word, Excel, and PowerPoint. If you have any additional tech skills that could benefit the role, throw those in too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and Office Manager. Familiarise yourself with complex diary management, travel coordination, and the preparation of high-quality reports and presentations. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your experience in overseeing office operations and managing budgets. This will illustrate your ability to keep everything running smoothly, which is crucial for this role.
✨Demonstrate Your Communication Skills
As a liaison between executives, colleagues, and external stakeholders, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you've successfully navigated complex communications in the past.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing conflicting priorities or dealing with difficult stakeholders. Think through potential scenarios related to the job description and prepare your responses. This will show that you can think on your feet and are well-prepared for the challenges of the role.
