At a Glance
- Tasks: Support a charity by managing administrative functions and enhancing operational efficiency.
- Company: Established charity in Edinburgh with a purpose-driven mission.
- Benefits: Competitive pay, meaningful work, and a supportive team environment.
- Other info: Opportunity for extension and exposure to impactful projects.
- Why this job: Make a real difference while developing your skills in a rewarding setting.
- Qualifications: Experience in senior administration and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
An established charity based in Edinburgh is seeking an experienced and highly organised Senior Administrator to join their team. This organisation is looking for someone who can bring strong administrative expertise to a busy and rewarding environment. This is a temporary opportunity with potential for extension, and an immediate start is preferred.
As a Senior Administrator, you will play a key role in ensuring the smooth and effective running of administrative functions across the organisation. Working closely with senior staff and wider teams, you will provide high-level support, streamline processes, and help maintain excellent service delivery in a fast-paced, purpose-led setting.
Your responsibilities will include:
- Preparing, reviewing and issuing high-quality correspondence, reports and documentation with accuracy and attention to detail.
- Acting as a key point of contact for internal and external enquiries, handling queries professionally and sensitively in line with the organisation’s values.
- Supporting senior leaders and teams with meeting coordination, including scheduling, agenda preparation, minute-taking and tracking follow-up actions.
- Maintaining and improving records, databases and filing systems, ensuring compliance and easy access to information.
- Managing shared inboxes and coordinating workloads, prioritising tasks effectively to meet deadlines and service expectations.
- Identifying opportunities to improve administrative processes and contribute to greater operational efficiency.
What you'll need to succeed:
- Proven experience in a senior or advanced administrative role, ideally within the charity, public sector, or a similarly fast-paced environment.
- Strong organisational and coordination skills, with the ability to manage competing priorities.
- Excellent communication skills, both written and verbal, with a professional and empathetic approach.
- High level of accuracy and attention to detail, particularly when handling documentation and data.
- Confidence using Microsoft Office and database systems, with the ability to quickly learn new tools and processes.
- A proactive mindset and the ability to work independently while supporting a collaborative team environment.
What you'll get in return:
- Competitive rate of pay.
- The opportunity to contribute to a meaningful cause within a well-regarded charity.
- A supportive, inclusive and collaborative working environment.
- Exposure to varied and impactful work within a purpose-driven organisation.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Senior Administrator in Edinburgh employer: Hays
Join a well-regarded charity in Edinburgh as a Senior Administrator, where you will thrive in a supportive and inclusive work culture that values collaboration and purpose-driven initiatives. This role offers competitive pay and the chance to contribute to meaningful causes, while also providing opportunities for professional growth and exposure to impactful work within the community.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the charity sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the organisation’s values and mission. Show us how your skills align with their goals, and don’t forget to have a few questions ready to impress them!
✨Tip Number 3
Practice your communication skills! Whether it’s handling queries or presenting ideas, being articulate and confident will set you apart. We recommend doing mock interviews with friends or family.
✨Tip Number 4
Apply through our website! It’s quick and easy, plus we’ll keep you updated on your application status. Don’t miss out on this chance to join a meaningful cause!
We think you need these skills to ace Senior Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Senior Administrator role. Highlight your administrative expertise and any relevant experience in charity or fast-paced environments to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills can contribute to our mission. Keep it professional but let your personality show through.
Showcase Your Attention to Detail:As a Senior Administrator, accuracy is key. Ensure your application is free from typos and errors. Double-check your documents before submitting them to demonstrate your meticulous nature.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Hays
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Senior Administrator. Familiarise yourself with the key responsibilities mentioned in the job description, like managing correspondence and supporting senior leaders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed competing priorities or streamlined processes. Be ready to discuss how you maintain accuracy and attention to detail, especially when handling documentation.
✨Practice Your Communication
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and professionally. You might even want to rehearse common interview questions with a friend or family member, focusing on how you can convey empathy and professionalism in your responses.
✨Be Proactive and Collaborative
During the interview, highlight your proactive mindset and ability to work independently while also being a team player. Share specific instances where you've identified opportunities for improvement in administrative processes or contributed to a collaborative environment, as this aligns perfectly with what the organisation values.
