At a Glance
- Tasks: Provide frontline HR support and administrative assistance in a collaborative team.
- Company: Well-established public sector organisation based in Edinburgh.
- Benefits: Salary up to £28,000, hybrid working, generous leave, and pension scheme.
- Other info: Immediate start available with opportunities for learning and career progression.
- Why this job: Join a supportive HR team and kickstart your career with real impact.
- Qualifications: Strong communication skills and a passion for HR.
The predicted salary is between 31500 - 38500 £ per year.
Your new company
Hays are delighted to be recruiting on behalf of a well-established public sector organisation based in Edinburgh for an HR Administrator to join their Human Resources team. This is an excellent opportunity to join a collaborative HR function, providing first-line HR support and administrative assistance. This is a temporary-to-permanent opportunity with an immediate start available, making it ideal for candidates who are available at short notice and looking to secure a long-term position within a supportive and progressive organisation.
Your new role
As HR Administrator, you will provide frontline HR advice and administrative support to managers, employees and external stakeholders. Working closely with HR Partners and the wider HR team, you will support the employee lifecycle from recruitment and onboarding through to contract changes and leavers processes. Key responsibilities will include:
- Providing first-line HR advice and guidance on routine HR policies and procedures.
- Supporting recruitment activities, including advertising vacancies, coordinating interviews and liaising with hiring managers.
- Preparing and issuing contracts, offer letters and employment documentation.
- Managing pre-employment checks and onboarding processes.
- Processing contract amendments, flexible working requests and leaver documentation.
- Maintaining accurate employee records on the HR system.
- Coordinating induction programmes and training events.
- Managing HR inboxes and responding to employee queries.
- Taking minutes for employee relations meetings and providing administrative support.
- Supporting payroll-related processes, including casual worker payments.
- Assisting the wider HR team with ad hoc administrative duties and HR projects.
What you'll get in return
- Salary up to 28,000
- Immediate start available.
- Temporary-to-permanent opportunity.
- Hybrid working arrangement.
- Generous annual leave entitlement.
- Pension scheme.
- Opportunities for learning, development and career progression.
- The opportunity to work within a supportive and collaborative HR team.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
HR Administrator in Edinburgh employer: Hays
Join a well-established ecological consultancy in Kent that prioritises work-life balance and professional development. With a collaborative team culture and a commitment to delivering high-quality ecological advice, this company offers meaningful career progression opportunities for ecologists. Enjoy flexible working arrangements and the chance to work on diverse projects across the South East and beyond.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator in Edinburgh
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Hays!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Hays.
We think you need these skills to ace HR Administrator in Edinburgh
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hays. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hays and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Hays. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Hays's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hays
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hays.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Hays will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Hays and how you would contribute to adapting HR strategies.
