At a Glance
- Tasks: Manage purchasing tasks, negotiate with suppliers, and ensure compliance with company guidelines.
- Company: Join a dynamic team in a global organisation focused on innovation and quality.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Exciting opportunity to develop your career in purchasing and supplier management.
- Why this job: Be part of a collaborative environment where your contributions directly impact the business.
- Qualifications: GCSE/A-Level education, strong interpersonal skills, and fluency in Spanish and English.
The predicted salary is between 31500 - 38500 £ per year.
The Purchasing Administrator is responsible for performing all purchasing tasks within area of responsibility, including coordinating relevant stakeholders on a local and regional level, planning, sourcing, optimisation, negotiation, supplier liaison and steering, as dictated by business requirements seeking for best quality, innovation, flexibility and total acquisition cost.
The Job holder will ensure a fully compliant processing of all low value orders directed to their workflow by Regional Buyers.
They will make use of the Coupa system to ensure efficient processing of orders in a timely manner and in-line with agreed KPIs.
Key Responsibilities
- Foster excellent collaboration with the regional purchasing network thanks to regular and relevant communication, best practice sharing as well as with central purchasing departments.
- Coupa Catalogue Management
- New Supplier setup
- Ensure that suppliers nominated are of the highest innovation, quality and flexibility standards, with the best value for money and comply with all group process, procedures, policies and guidelines.
Systematically consider sustainability in the nomination process.
- Analyse quotations and tenders, ensuring accuracy vs business requirements and key performance indicators
- Achieve local, regional and global KPI’s.
- Escalate any unresolved issues to the Purchasing Management, and/or General Manager as required.
- Responsible for reviewing PRs and checking compliance with Group Guidelines before converting to purchase orders.
- Responsible for authorisation and issuing frame contracts and purchase orders; managing the purchasing process from supplier to end-user.
- Regularly check and maintain the appropriate usage of Frame Contracts and Small Value Orders and taking actions accordingly.
- The Buyer is responsible for managing contracts lifecycle, purchasing records and databases.
- Promote the purchasing cycle by working with all aspects of the business including developing and delivering training to business, developing training material if needed.
- Ensure all departmental templates and documentation are and up to date and referenced when necessary.
- Run credit report for all new suppliers and manage ongoing financial risk with existing vendors.
- Assume responsibility for all residual Day-to-day administration including developing and maintaining Purchasing Department’s filing and archiving systems.
Qualifications/Experience
- Educated to GCSE/A-Level equivalent
- Good interpersonal skills at all levels of management
- Effective organisational and time management skills
- Proactive with offering support and ability to react quickly
- Able to use own initiative and work autonomously
- Familiar with the key elements of Purchase Orders, Contracts and Tenders together with their associated processes
- Spanish and English language skills required
- Other language skills beneficial (Italian, German or French)
Purchasing Administrator - Spanish Speaking in Doncaster employer: Hays
Join a vibrant secondary school that prioritises excellence in education and fosters a supportive community for both students and staff. As the Head of Mathematics, you will benefit from a competitive salary, ongoing professional development opportunities, and a collaborative work culture that encourages innovation and growth. This role not only allows you to lead a dedicated team but also to make a significant impact on student achievement in a welcoming environment.
