Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Produce and edit legal documents while collaborating with various teams.
- Company: Leading legal firm in Edinburgh focused on excellence and teamwork.
- Benefits: Competitive salary, hybrid working, and training opportunities.
- Why this job: Join a dynamic environment and contribute to innovative legal projects.
- Qualifications: Experience in document production and strong Microsoft Office skills.
- Other info: Flexible responsibilities and a supportive workplace culture.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Your new company
A leading legal firm based in Edinburgh is currently seeking a Document Assistant to support its various legal teams. The firm is committed to operational excellence, collaborative working, and continuous improvement across its departments.
Your new role
As a Document Assistant, you will:
- Produce, edit, and format documents using Word, PowerPoint, Foxit, and Excel to meet house style and client specifications.
- Transcribe dictation and other audio sources accurately and within deadlines.
- Manage communications and instructions via phone, email, and teams.
- Collaborate with fee earners, coordinators, and the PA team to meet document deadlines and resolve issues.
- Support special projects, pilot schemes, and formatting initiatives
- Assist with troubleshooting, reporting faults, and liaising with IT and training teams.
- Maintain flexibility to adjust priorities, work additional hours, and contribute across departments as needed.
- Uphold quality standards, seek training opportunities, and contribute to continuous improvement.
What you'll need to succeed
To be successful in this highly competitive role, you will have:
- Proven experience in document production, ideally within the legal sector.
- Advanced skills in Microsoft Word (styles, cross-referencing, track changes, table of contents), with proficiency in Excel and PowerPoint.
- Strong attention to detail, problem-solving ability, and organisational skills.
- Effective communication and teamwork, with a proactive approach to training and continuous improvement.
- Ability to manage deadlines, adapt to changing priorities, and uphold firm policies and procedures.
What you'll get in return
- The opportunity to work in a dynamic legal environment.
- Competitve Annual Salary
- Hybrid Working
- Exposure to a wide range of document production tasks and legal teams.
- Participation in training and development initiatives.
- Involvement in innovative projects and pilot schemes.
- A collaborative and supportive workplace culture.
- Flexibility and variety in daily responsibilities.
- Contribution to meaningful operational and strategic goals.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Document Assistant employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the lookout for a Document Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to document production and teamwork. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Create a portfolio of your best document work, highlighting your proficiency in Word, Excel, and PowerPoint. This will give potential employers a tangible sense of what you can bring to their team.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Assistant role. Highlight your experience in document production and any relevant skills in Microsoft Word, Excel, and PowerPoint. We want to see how you can bring your unique flair to our team!
Showcase Your Attention to Detail: In a role where precision is key, it’s essential to demonstrate your attention to detail. Use examples from your past work to show how you've maintained high standards and met deadlines. We love candidates who take pride in their work!
Communicate Clearly: Effective communication is crucial in this role. When writing your application, be clear and concise. Let us know how you’ve successfully collaborated with teams in the past. We appreciate straightforwardness and clarity!
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s super easy and ensures your application gets to the right place. Plus, we’re excited to see what you can bring to our dynamic legal environment!
How to prepare for a job interview at Hays
✨Know Your Tools
Make sure you're well-versed in Microsoft Word, Excel, and PowerPoint. Brush up on advanced features like styles, cross-referencing, and track changes. Being able to demonstrate your proficiency during the interview will show that you're ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples of how you've maintained high-quality standards in your previous roles. Whether it's formatting documents or transcribing dictation, being able to discuss specific instances where your attention to detail made a difference will impress the interviewers.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves managing communications via phone and email, demonstrating strong communication skills during the interview is crucial. Consider role-playing common scenarios with a friend beforehand.
✨Be Ready to Adapt
The legal environment can be fast-paced and ever-changing. Prepare to discuss how you've successfully managed shifting priorities in the past. Highlighting your flexibility and problem-solving abilities will show that you can thrive in a dynamic setting.