Site Administrator in Derby

We are seeking a highly organised and proactive Site Administrator to support multiple project sites across Derbyshire. This is a varied and fast-paced role, providing essential administrative and project support to Site Managers, Project Managers, and the wider project delivery team. The successful candidate will play a key role in maintaining project documentation, supporting SHEQ compliance, coordinating audits and training, and ensuring site information is accurate, up to date, and readily accessible.

Key Responsibilities

• Project & Document Management
  • Maintain and distribute the Live Sites Register to key stakeholders including SHEQ and PMO teams.
  • Manage and maintain project documentation across various systems, ensuring records are accurate and up to date.
  • Transfer project documentation between A-Site, ACC and Viewpoint systems.
  • Assist project teams in creating Building Management System (BMS) documents ready for filing and audit purposes.
  • Maintain site packs and ensure site documentation requirements are met.
  • Print and distribute technical drawings and site documentation as required.
  • Populate governance reports and presentation slides with project information.
• Compliance & Quality Assurance
  • Monitor and expedite monthly reviews of Construction Phase Plans (CPP), Environmental Management Plans (EMP), Quality Management Plans (QMP), and associated compliance documentation.
  • Manage and maintain key project registers, including tracking PDA audits and ensuring actions are completed within agreed timescales.
  • Coordinate cross-workstream audits.
  • Assist with Site Welfare Audits and monitor SHEQ compliance requirements.
  • Ensure site statutory plans remain current and accessible.
• Project Coordination & Reporting
  • Attend meetings, taking and distributing minutes and actions.
  • Support Project Managers with the preparation of monthly progress reports.
  • Assist Project Managers with the compilation of monthly reports.
  • Provide planning teams with status updates and collaborative planning information.
  • Maintain live site working maps and project information dashboards.
• Technical Information Management
  • Maintain and update water industry specifications, design manuals, standard drawings and documentation through regular reviews.
  • Monitor and maintain access to project information systems.
  • Prompt Project Managers regarding Bulletin Board updates.
• Team & Site Support
  • Create and maintain site team organograms, including summaries of roles and responsibilities.
  • Manage site posters, including Fire Marshal and First Aider information.
  • Coordinate staff and subcontractor onboarding processes.
  • Manage team training records, book training courses and maintain the training plan.
  • Maintain holiday trackers and resource information.
  • Manage site signing-in records.
• Office & Welfare Administration
  • Order stationery, PPE, first aid supplies, tea, coffee and other site consumables.
  • Assist with the preparation of requisitions for plant, equipment and materials.
  • Support site welfare initiatives and ensure welfare facilities remain stocked and compliant.

Skills & Experience Required

• Previous experience in a Site Administrator, Project Administrator or Construction Administrator role.
• Strong document control and administration experience.
• Excellent organisational skills with the ability to manage multiple priorities.
• Experience supporting construction, engineering, utilities or infrastructure projects.
• Proficient in Microsoft Office, including Excel, Word and PowerPoint.
• Experience using document management systems such as Viewpoint, ACC, A-Site or similar platforms would be advantageous.
• Strong communication skills.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.