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- Tasks: Coordinate compliance and office operations while supporting internal audits and documentation.
- Company: Respected engineering consultancy in Belfast with a focus on staff wellbeing.
- Benefits: Competitive salary, flexible hours, pension scheme, healthcare plan, and career progression.
- Why this job: Join a friendly team and make a real impact on compliance and office management.
- Qualifications: Experience in office management or compliance is a plus; strong organisational skills required.
- Other info: Enjoy a supportive environment with ongoing training and development opportunities.
An established and respected engineering consultancy based in Belfast, this organisation delivers high quality civil and structural engineering services across a wide range of projects. You will be joining a professional and friendly environment that offers excellent career development, hybrid working opportunities and a strong focus on staff wellbeing.
Reporting to a senior member of the compliance and health & safety function, you will play a key role in maintaining the organisation's Integrated Management System and supporting day to day office operations. Your responsibilities will include:
- Liaising with internal staff and external service providers to coordinate facilities and office management activities.
- Maintaining and updating the organisation's Integrated Management System to ensure documentation is accurate, current, and compliant.
- Reviewing accreditation requirements and preparing internal documentation, questionnaires, and procedures to meet audit standards.
- Coordinating internal audits, assisting with external audit visits, and managing evidence collation and action tracking.
- Providing general administrative support to teams across the business.
- Identifying opportunities to refine and improve internal systems and processes.
To succeed in this role, you should have:
- A relevant qualification in business administration, office management, quality management, or health & safety (desirable but not essential).
- Experience or training related to ISO standards such as ISO 9001, ISO 45001, or ISO 14001-Lead/Internal Auditor training would be advantageous.
- Strong understanding of document control, audit processes, and compliance frameworks.
- Competence in Microsoft Office, particularly Word and Excel.
- Excellent organisation, communication, and problem solving skills, with the ability to work proactively and support multiple stakeholders.
What you will get in return:
- Competitive salary and enhanced annual leave arrangements.
- Consideration for flexible working hours for successful candidate.
- Company pension scheme.
- Healthcare plan and life assurance.
- Ongoing training and excellent opportunities for career progression.
- A supportive, collaborative working environment.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Compliance and office co-ordinator - 22.5 hours employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance and office co-ordinator - 22.5 hours
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in compliance or office management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing their values and recent achievements will help you tailor your answers and show you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so maybe do a mock interview with a friend to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Compliance and office co-ordinator - 22.5 hours
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Compliance and Office Coordinator role. Highlight any relevant qualifications or experience with ISO standards, as this will catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your understanding of compliance frameworks and how you can contribute to our office operations.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks or projects. We love seeing candidates who can juggle responsibilities while keeping everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hays
✨Know Your Compliance Stuff
Make sure you brush up on ISO standards like ISO 9001, ISO 45001, and ISO 14001. Being able to discuss these frameworks confidently will show that you're serious about the role and understand the compliance landscape.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed documentation or coordinated audits in the past. Highlighting your organisational skills will demonstrate that you can handle the responsibilities of maintaining the Integrated Management System effectively.
✨Be Ready to Problem Solve
Think of a few scenarios where you had to solve a problem or improve a process. This role requires proactive thinking, so showing that you can identify opportunities for improvement will set you apart from other candidates.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since you'll be liaising with various stakeholders, strong communication skills are essential. Consider doing mock interviews to refine your delivery and ensure you come across as confident and professional.
