At a Glance
- Tasks: Manage purchase ledger, process invoices, and ensure timely payments.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Competitive salary, flexible hours, and opportunities for growth.
- Other info: Great chance to develop your finance career with hands-on experience.
- Why this job: Be a key player in financial operations and supplier relationships.
- Qualifications: Attention to detail and strong communication skills required.
The predicted salary is between 30000 - 40000 € per year.
The Purchase Ledger Controller is responsible for the effective administration of the Purchase Ledger, ensuring accurate and timely processing of invoices and payments in accordance with company policies and procedures. The role supports cash flow management, maintains strong supplier relationships, and provides reliable financial information to management and external stakeholders where required.
Key Objectives:
- Administer the Purchase Ledger with accurate and timely ERP postings in line with company policy
- Ensure effective communication with suppliers and internal stakeholders regarding invoices, queries, and payments
- Work closely with the AP & AR Supervisor to deliver consistently high-quality outputs and strong service levels
- Contribute to continuous improvement initiatives within the Finance function
Key Duties & Responsibilities:
- Purchase Ledger & Payments: Process purchase orders, manual invoices and credit notes, obtaining appropriate authorisation in line with company policy. Prepare weekly and ad-hoc payment runs in line with supplier terms and cash flow forecasts. Process payment runs through the ERP system and banking platform, and distribute remittance advice. Ensure all bank statement payments are accurately posted and reconciled. Maintain a high level of on-time payments and retain records for payment practices reporting.
- Supplier & Internal Liaison: Work closely with the Purchasing team to resolve invoice and pricing queries. Manage supplier correspondence and complete supplier statement reconciliations. Handle pro forma invoices, unallocated payments, and supplier returns. Manage aged GRNI balances, deferment statements, and petty cash where applicable.
- Forecasting, Reporting & Compliance: Forecast monthly payments in line with operating cashflow targets, providing weekly updates. Provide accurate information to management and external stakeholders when required. Support internal and external audits by providing documentation and explanations. Maintain accurate filing and scanning of all purchase ledger documentation.
- Process Improvement & Team Support: Maintain up-to-date process documentation for the role. Support cross-training within the Finance team to ensure resilience. Assist the AP & AR Supervisor with business improvement initiatives, ad-hoc analysis, and projects.
- General Responsibilities: Contribute to the overall effectiveness and reputation of the Finance function. Ensure effective communication at all levels of the business. Adhere to all company policies, procedures, and internal controls. Maintain a safe, compliant, and efficient working environment. Ensure optimal use of systems, equipment, and resources. Demonstrate flexibility, including working longer hours during peak periods where necessary. Participate in project teams and cross-functional initiatives as required.
Locations
Purchase Ledger Controller in Cheshire, Warrington employer: Hays
As a Purchase Ledger Controller, you will thrive in a dynamic and supportive work environment that prioritises employee growth and development. Our company fosters a culture of collaboration and continuous improvement, offering opportunities for professional advancement while maintaining strong supplier relationships and ensuring financial accuracy. Located in a vibrant area, we provide a range of benefits that enhance work-life balance, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Controller in Cheshire, Warrington
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about Purchase Ledger roles. A friendly chat can lead to insider info or even a referral!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of ERP systems and financial processes. We want you to shine when discussing how you can manage invoices and payments effectively!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds!
✨Tip Number 4
Apply through our website for the best chance at landing that Purchase Ledger Controller position. We’re all about making the process smooth and straightforward for you!
We think you need these skills to ace Purchase Ledger Controller in Cheshire, Warrington
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Purchase Ledger Controller role. Highlight relevant experience in managing purchase ledgers, processing invoices, and maintaining supplier relationships. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:In this role, accuracy is key! Use your application to demonstrate your attention to detail. Mention specific examples where you've successfully managed financial records or resolved discrepancies. This will show us you’re the right fit for the job.
Keep It Professional Yet Friendly:While we love a friendly tone, remember to keep your application professional. Use clear language and avoid jargon. We want to see your personality shine through, but professionalism is crucial in finance roles!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you're keen to join our team!
How to prepare for a job interview at Hays
✨Know Your Numbers
As a Purchase Ledger Controller, you'll be dealing with invoices and payments all day. Brush up on your financial terminology and be ready to discuss how you’ve managed cash flow in previous roles. This shows you understand the importance of accuracy and timeliness in financial processes.
✨Showcase Your Communication Skills
Effective communication is key in this role, especially when liaising with suppliers and internal teams. Prepare examples of how you've resolved invoice queries or improved supplier relationships in the past. This will demonstrate your ability to maintain strong connections and handle conflicts professionally.
✨Be Ready for Process Improvement Discussions
The job description mentions contributing to continuous improvement initiatives. Think of specific instances where you’ve identified inefficiencies in processes and how you addressed them. This will highlight your proactive approach and willingness to enhance the finance function.
✨Understand ERP Systems
Since you'll be processing payments through an ERP system, it’s crucial to have a solid understanding of how these systems work. If you have experience with specific software, mention it during the interview. If not, do some research on common ERP systems used in finance to show your eagerness to learn.
