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- Tasks: Manage project documentation and ensure smooth information flow across teams.
- Company: Join a dynamic company focused on innovative projects in manufacturing and engineering.
- Benefits: Gain valuable experience, develop organisational skills, and work in a supportive environment.
- Why this job: Be the backbone of project success by keeping everything organised and on track.
- Qualifications: Experience in document control or project support, with strong organisational skills.
- Other info: Opportunity to work on diverse projects and enhance your career in a collaborative setting.
The predicted salary is between 28800 - 48000 £ per year.
Your new company We are looking for a highly organised Business Support professional to take responsibility for managing project documentation and ensuring smooth information flow across busy, multi-department project teams. This role supports a wide range of stakeholders, coordinating documents, timelines, approvals and communication to keep projects running efficiently and compliantly.
Your new role:
- Taking ownership of project document registers and ensuring information is logged, stored and updated accurately.
- Managing the day-to-day movement of documents between internal teams, clients and external partners.
- Processing a variety of documentation such as internal reports, formal correspondence, third-party submissions, and project-related communications.
- Keeping the project team informed of document progress, outstanding reviews and upcoming deadlines.
- Monitoring schedules and proactively reminding team members when documents are due for the next approval stage.
- Ensuring only the most up-to-date information is available to project staff and removing outdated versions promptly.
- Reviewing outgoing documents for accuracy, formatting and correct reference numbers before they are issued.
- Supporting wider administrative needs for the project team, including scheduling, reporting and general coordination tasks.
- Working across different types of projects, ranging from small administrative assignments to large multi-department initiatives.
- Acting as a central point of contact between various business functions, ensuring smooth communication and document flow.
- Providing regular updates to Project Managers and supporting them in keeping project timelines on track.
What you’ll need to succeed:
- Previous experience in a Document Control, Project Support, Project Administration or Business Support role within Manufacturing and/or Engineering.
- Strong organisational and administrative skills, with the ability to manage multiple document streams at once.
- Confident working with structured processes, approvals and version control.
- Proactive approach to chasing updates and ensuring deadlines are met.
- Clear and professional communication skills, with the ability to work with people at all levels.
- Good working knowledge of Microsoft Office tools such as Word, Excel and PowerPoint.
- Experience using document management systems or platforms such as SharePoint.
- High level of accuracy and an excellent eye for detail.
- Experience coordinating or expediting documents from external suppliers or partners is beneficial.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV or send over an email. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Project Document Controller in Cheshire, Warrington employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Document Controller in Cheshire, Warrington
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can refer you directly.
✨Tip Number 2
Prepare for interviews like a pro! Research the company and the role thoroughly, and practice common interview questions. We recommend having a few examples ready that showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we often have exclusive roles listed that you won’t find anywhere else.
We think you need these skills to ace Project Document Controller in Cheshire, Warrington
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Document Controller role. Highlight your experience in document control and project support, and don’t forget to showcase your organisational skills!
Showcase Your Skills: Use the job description as a guide to emphasise your relevant skills. Mention your proficiency with Microsoft Office tools and any experience with document management systems like SharePoint.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use professional language but let your personality shine through. We want to see who you are, not just what you’ve done!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Hays
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with the types of documents you’ll be managing. Brush up on your knowledge of document control processes and any relevant software like SharePoint. This will show that you’re not just a candidate, but someone who understands the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple document streams or coordinated between teams. Be ready to discuss how you prioritised tasks and ensured deadlines were met, as this is crucial for the role.
✨Communicate Clearly and Confidently
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Use specific examples to demonstrate your communication skills, especially in situations where you had to convey complex information simply.
✨Ask Insightful Questions
At the end of the interview, don’t hesitate to ask questions about the team dynamics or the types of projects you’ll be working on. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
