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For Companies At a Glance
- Tasks: Support admin tasks, manage finances, and coordinate meetings in a dynamic environment.
- Company: Join Hays, a leading recruitment agency partnering with a community services organisation.
- Benefits: Earn £12.69 per hour, enjoy full-time hours, and gain valuable experience.
- Why this job: Perfect for those seeking hands-on experience in a supportive team culture.
- Qualifications: Minimum Business Administration S/NVQ Level 2 or equivalent experience required.
- Other info: Temporary role for 3 to 6 months based in Ballymena.
Your new company
Hays is partnering with a community services organisation in Ballymena to recruit a Business Support Officer on a temporary basis.
Your new role
- Provide administrative and front-of-house support, adhering to organisational policies and digital systems.
- Manage financial records, including processing invoices, purchase orders, petty cash, online payments, and P cards.
- Coordinate business meetings, including planning, venue setup, agendas, minutes, and follow-up actions.
- Respond to written, verbal, and electronic correspondence promptly and courteously.
- Conduct desktop research to assist with reports or correspondence preparation.
- Produce presentations, written, and financial reports aligned with organisational standards.
- Maintain and enhance management information systems to ensure accurate data tracking and reporting.
- Ensure data quality, accuracy, and compliance with organisational and regulatory standards.
- Support and contribute to financial reporting, ensuring compliance with policies and procedures.
What you'll need to succeed
- Minimum of Business Administration S/NVQ Level 2 or equivalent relevant qualification or work experience.
- Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications, email and the Internet.
- Confident and effective with both written and verbal communication, including to prepare and present reports.
- Ability to prioritise and manage work.
- Confidence in figures and applying literacy skills to communicate effectively with a range of individuals/teams.
- Experience of working within a team environment, demonstrating tact and diplomacy with other members of staff and where necessary to direct and guide.
- Ability to liaise with senior external stakeholders to co-ordinate key activities.
What you'll get in return
- £12.69 per hour
- Full-time (34 hours per week)
- Temporary for 3 to 6 months
- Based in Ballymena
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Business Support Officer employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Officer
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as MS Windows and Office applications. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of your previous experience in administrative roles, particularly those that involved financial record management or coordinating meetings. Having concrete examples ready will help you showcase your relevant skills effectively.
✨Tip Number 3
Practice your verbal communication skills, especially in presenting reports or information clearly and confidently. You might be asked to demonstrate this ability during the interview, so being well-prepared can make a big difference.
✨Tip Number 4
Research the community services organisation you'll be working for. Understanding their mission and values can help you tailor your responses in the interview and show that you're genuinely interested in contributing to their goals.
We think you need these skills to ace Business Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Business Support Officer role. Emphasise your administrative abilities, financial record management, and communication skills.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements mentioned in the job description. Mention your qualifications, experience with MS Office applications, and your ability to manage correspondence effectively.
Showcase Relevant Experience: In your application, provide examples of past roles where you managed financial records, coordinated meetings, or produced reports. This will demonstrate your capability to handle the responsibilities of the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Business Support Officer.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Highlight specific tasks you've managed, such as processing invoices or coordinating meetings, to demonstrate your capability in handling the responsibilities of a Business Support Officer.
✨Demonstrate Communication Proficiency
Since effective communication is key for this role, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated with team members and external stakeholders, both in writing and verbally.
✨Familiarise Yourself with Financial Processes
Brush up on your knowledge of financial record management, including invoicing and budgeting. Be ready to discuss any relevant experience you have with financial systems or software, as this will be crucial for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various situations. Think of scenarios where you've had to prioritise tasks or manage conflicts within a team, and be ready to share those experiences.
