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- Tasks: Support research students and supervisors through the doctoral programme lifecycle with precision.
- Company: A Bath-based business with a friendly, high-performing administrative team.
- Benefits: Weekly pay, flexible hours, and a supportive work environment.
- Other info: Join a dynamic team and enjoy opportunities for personal growth.
- Why this job: Make a real impact on students' academic journeys while developing your administrative skills.
- Qualifications: Strong admin experience, excellent communication skills, and IT confidence.
The predicted salary is between 12 - 15 £ per hour.
Your new company is a Bath based business.
Your new role involves running complex processes with precision, supporting people through important milestones, and being the calm centre of a busy academic environment. We're looking for a Programmes Administrator to join a specialist team that supports research students and supervisors across a portfolio of doctoral programmes. You'll be part of a professional, friendly, high-performing administrative team that underpins the full doctoral lifecycle.
- Managing academic administration - coordinating key processes such as candidature, confirmation, progress reporting, changes of circumstance and examination arrangements.
- Maintaining accurate student records - ensuring all decisions and updates are captured correctly in the student record system, with full awareness of data protection requirements.
- Supporting taught elements of doctoral programmes - organising residential sessions, booking rooms and facilities, liaising with speakers, and administering assessments including moderation and Boards of Examiners.
- Delivering excellent student support - helping to create induction materials, updating online platforms, and signposting students to the right information at the right time.
- Coordinating research degree assessments - managing examiner appointments, thesis submissions, viva logistics, and communication with candidates and examiners.
- Monitoring student progress - tracking milestones, identifying issues early, and working with academic leads to resolve progression cases.
- Contributing to events and activities - supporting inductions, training sessions, conferences, showcases and recruitment events.
- Producing reports and data - generating progression and supervision statistics to inform programme decisions.
- Improving processes - sharing ideas, supporting colleagues, and helping to maintain high service standards across the team.
What you'll need to succeed:
- Strong administrative experience in a busy, process-driven environment.
- Excellent written and verbal communication skills, with real attention to detail.
- Confidence using IT systems, databases and online platforms.
- The ability to manage competing deadlines and keep complex workflows moving.
- A calm, methodical approach and the ability to build positive working relationships.
- Flexibility, adaptability and a willingness to learn new systems and procedures quickly.
- Experience in student administration or the wider education sector is an advantage, but not essential - what matters most is your accuracy, organisation, judgement and service mindset.
What you'll get in return:
You’ll play a key part in supporting researchers at some of the most important stages of their academic journey. Your work ensures that doctoral programmes run smoothly, students feel supported, and academic colleagues can rely on high-quality, timely administration. If you’re motivated by structure, service, and making complex processes work well for people, this is a role where you’ll make a real impact. Great team to work with. Hourly pay on a weekly basis paid. 3 months min work.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Programme Administrator in Bristol employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administrator in Bristol
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since this role requires excellent verbal skills, try doing mock interviews with friends or family. The more comfortable you are speaking about your experiences, the better you'll come across.
✨Tip Number 3
Showcase your organisational skills. Be ready to discuss how you've managed complex processes in the past. Use specific examples to demonstrate your ability to keep things running smoothly under pressure.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're proactive and serious about landing the job.
We think you need these skills to ace Programme Administrator in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Programme Administrator role. Highlight your administrative experience, attention to detail, and any relevant IT skills to show us you're the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your background aligns with our needs. Keep it friendly and professional, and don’t forget to mention your passion for supporting students.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your ability to communicate effectively, just like you would in the job!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Programme Administrator role. Familiarise yourself with the key responsibilities like managing academic administration and supporting doctoral programmes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong administrative skills, be prepared to discuss specific examples of how you've managed complex processes in the past. Think about times when you coordinated events or maintained accurate records, and be ready to explain how you kept everything on track.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen carefully to questions and respond thoughtfully, showcasing your attention to detail and ability to build positive relationships.
✨Demonstrate Your Flexibility and Adaptability
The job description highlights the need for flexibility and a willingness to learn. Be prepared to share examples of how you've adapted to new systems or processes in previous roles. This will show that you can thrive in a busy academic environment and are ready to tackle any challenges that come your way.