At a Glance
- Tasks: Be the friendly face of our office and keep everything running smoothly.
- Company: Join a well-established and growing organisation in Lisburn.
- Benefits: Competitive salary, maternity cover, and potential for extension.
- Other info: Flexible, team-oriented role with opportunities for personal growth.
- Why this job: Gain valuable experience in a dynamic office environment.
- Qualifications: Strong organisational skills and previous admin experience required.
The predicted salary is between 27000 - 27000 £ per year.
This is an exciting opportunity to join a well-established and growing organisation based in Lisburn. This is a maternity cover position, offering the chance to gain valuable experience within a busy office setting.
As an Office Administrator, you will play a central role in ensuring the smooth day-to-day running of the business. This is a fully office-based position, where you will act as the first point of contact for visitors and callers while also supporting multiple departments with administrative and financial tasks.
Key responsibilities include:
- Managing incoming calls and directing queries or taking accurate messages.
- Providing a professional and friendly welcome to all visitors.
- Organising staff travel, including flights, accommodation, and itineraries.
- Supporting vehicle management, including MOT bookings, tax, and tachograph reporting.
- Processing purchase invoices and allocating costs to relevant projects.
- Managing employee expense claims in line with company policies.
- Reconciling company credit card statements and resolving discrepancies.
- Checking and collating labour hours.
- Submitting timesheet information to agencies in a timely manner.
- Maintaining a tidy and organised reception and office space.
- Managing office supplies and supporting wider team administration.
- Supporting the business with ad hoc administrative tasks as required.
What you'll need to succeed:
- Previous experience in an administrative or office-based role.
- Strong communication and interpersonal skills.
- Good attention to detail and accuracy, particularly when handling financial data.
- The ability to prioritise workloads and meet deadlines.
- Proficiency in Microsoft Office packages.
- A flexible and team-oriented approach.
What you'll get in return:
- Salary £27000.
- Maternity cover - 9 months with the possibility to extend to 12.
- Start date - Early July.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Receptionist - Lisburn in Belfast employer: Hays
Join a well-established and growing organisation in Lisburn, where you will be part of a dynamic team that values collaboration and professional development. This role offers a supportive work culture with opportunities for skill enhancement and career growth, all while enjoying a competitive salary and the chance to make a meaningful impact in a busy office environment.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist - Lisburn in Belfast
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your skills and experiences, especially those related to administration and communication.
✨Tip Number 3
Dress appropriately for the interview. A professional appearance can make a great first impression, so choose an outfit that reflects the company's culture while still looking polished.
✨Tip Number 4
Follow up after your interview with a thank-you email. This shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it keeps you on their radar as they make their decision!
We think you need these skills to ace Receptionist - Lisburn in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Receptionist/Office Administrator. Highlight your previous experience in administrative roles and any relevant skills that match the job description, like communication and organisational skills.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and how you can contribute to the team.
Show Off Your Skills:Don’t forget to showcase your proficiency in Microsoft Office and any other relevant software. If you have experience with financial administration or managing travel logistics, make sure to include that too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Hays
✨Know the Company
Before your interview, take some time to research the company. Understand their values, culture, and what they do. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Common Questions
Prepare for common interview questions related to administrative roles, such as how you handle multiple tasks or manage stress. Practising your responses can help you feel more confident and articulate during the actual interview.
✨Showcase Your Skills
Be ready to discuss your previous experience in administration and how it relates to the role. Highlight specific examples where you've demonstrated strong communication, attention to detail, and organisational skills, as these are key for a receptionist position.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team you'll be working with or the challenges the company is currently facing. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
