At a Glance
- Tasks: Coordinate daily operations and ensure smooth workflows in a dynamic environment.
- Company: Join a proactive team in a key role at a Basingstoke-based company.
- Benefits: Gain valuable experience and develop your skills in a supportive setting.
- Other info: Office-based role with opportunities for collaboration and career growth.
- Why this job: Make a real impact by ensuring operational excellence and customer satisfaction.
- Qualifications: Strong communication, organisation, and problem-solving skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a proactive and highly organised Operations Coordinator to join our team in Basingstoke. This is a key role within the business, responsible for supporting the day-to-day running of the Operations department and ensuring processes run efficiently to meet customer and business expectations.
You will work closely with internal teams and external partners, helping to coordinate activities, track progress, and maintain high standards of operational delivery.
Key Responsibilities- Coordinate daily operational activities to ensure smooth and efficient workflows.
- Monitor order progress, identifying and addressing delays or risks in a timely manner.
- Liaise with third-party manufacturers to ensure timely delivery in line with customer expectations.
- Act as a central point of communication between service and production teams.
- Collaborate with internal departments to support seamless operations and resolve issues effectively.
- Communicate key updates via internal systems to support overall sales and delivery targets.
- Maintain accurate records and documentation for operations and customer shipments.
- Generate and share operational reports, ensuring data accuracy and visibility.
- Work alongside quality teams to support continuous improvement and resolve quality-related issues.
- Contribute to a positive, collaborative team environment and support wider business objectives.
- Strong communication skills, both written and verbal, with the ability to engage across teams.
- Highly organised with excellent time management and the ability to prioritise effectively.
- A proactive problem-solver with strong attention to detail.
- Able to work in a fast-paced environment and adapt to changing priorities.
- Committed to maintaining high standards of quality and operational excellence.
- Experience in a similar role (Operations, Administration, or Project Coordination).
- Familiarity with Monday.com or similar project management tools.
- Knowledge of ERP systems such as Sage 200.
- Understanding of operational processes or supply chain coordination.
- Experience within the medical or healthcare sector (advantageous).
This role is fully office-based at our Basingstoke location, with the expectation of on-site attendance five days a week. This is essential to support collaboration, communication, and operational delivery.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Locations
Project Administrator in Basingstoke, Hampshire employer: Hays
Join our dynamic team in Basingstoke as a Project Administrator, where you will thrive in a supportive and collaborative work culture that values proactive problem-solving and operational excellence. We offer competitive benefits, opportunities for professional growth, and a commitment to maintaining high standards, making us an excellent employer for those seeking meaningful and rewarding employment in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Basingstoke, Hampshire
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role, and who knows? They might just have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills align with their needs, especially around operational efficiency and communication. We want you to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Basingstoke, Hampshire
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the Operations Coordinator role. Use keywords from the job description to show we’re on the same page!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you’re passionate about this role and how your skills can help us achieve operational excellence.
Showcase Your Communication Skills:Since strong communication is key for this position, make sure your application reflects your ability to engage effectively. Keep it clear, concise, and professional!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates!
How to prepare for a job interview at Hays
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with the key tasks mentioned in the job description, like coordinating daily operations and liaising with third-party manufacturers. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
As an Operations Coordinator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easy for the interviewer to see how you handle challenges.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare a few questions to ask the interviewer about the team dynamics or operational processes, as this shows your engagement and interest in collaboration.
✨Be Ready to Discuss Tools and Systems
Familiarity with project management tools like Monday.com and ERP systems such as Sage 200 can set you apart. If you have experience with these or similar tools, be prepared to discuss how you've used them to improve efficiency or track progress in previous roles. This will highlight your technical skills and readiness for the position.
