Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support corporate governance and assist in high-impact projects within a dynamic team.
- Company: Join a leading technology-communications company with a global presence.
- Benefits: Enjoy hybrid working, gaining valuable experience in a supportive environment.
- Why this job: Great opportunity to work closely with senior stakeholders and enhance your governance knowledge.
- Qualifications: Experience in company secretarial roles and strong knowledge of UK corporate governance required.
- Other info: 12-month contract with potential for extension, based in London Paddington.
The predicted salary is between 36000 - 60000 £ per year.
Join a leading technology-communications company as a Company Secretarial Assistant!
Job Overview: Be part of a dynamic Corporate Secretariat team supporting a global organisation with a complex subsidiary structure. This is a fantastic opportunity to gain exposure to UK and US listed company governance, contribute to high-impact projects, and work closely with senior stakeholders across the business.
Contract Details
- Contract Length: 12 months (potential to extend)
- Location: London Paddington (Hybrid – 2 days per week onsite)
Key Responsibilities
- Support corporate governance for the Group, including insider list maintenance, stock exchange announcements, and EDGAR filings.
- Draft sections of the Annual Report and assist in delivering the AGM.
- Ensure compliance with UK and US listing obligations.
- Prepare board and committee papers for the Group Board and Nominations & Governance Committee.
- Maintain director and executive shareholding records and coordinate bi-annual declarations.
- Manage governance systems (Blueprint, Diligent) and maintain the Group’s legal structure chart.
- Support subsidiary board meetings, filings, and ad hoc corporate projects (e.g., restructurings, acquisitions).
Key Requirements
- Company secretarial experience in a UK-listed PLC (international and complex group structure preferred).
- CGI-qualified (UK) with strong technical knowledge of UK corporate governance.
- Experience with governance systems such as Blueprint and Diligent.
- Familiarity with UK and US listing requirements (US experience desirable but not essential).
- Strong written and verbal communication skills, with the ability to engage senior stakeholders.
- Detail-oriented with excellent organisational and project management skills.
- Proactive team player with a collaborative mindset.
Assistant Company Secretary (City of London) employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary (City of London)
✨Tip Number 1
Familiarise yourself with the latest UK and US corporate governance regulations. Understanding these frameworks will not only help you in interviews but also demonstrate your commitment to the role and the company.
✨Tip Number 2
Network with professionals in the company secretarial field, especially those who have experience in UK-listed PLCs. Engaging with them can provide insights into the role and may even lead to referrals.
✨Tip Number 3
Showcase your familiarity with governance systems like Blueprint and Diligent during conversations. If you have experience using these tools, be ready to discuss specific examples of how you've utilised them effectively.
✨Tip Number 4
Prepare to discuss your experience with high-impact projects and how you've contributed to corporate governance in previous roles. Highlighting your proactive approach and teamwork skills will resonate well with the hiring team.
We think you need these skills to ace Assistant Company Secretary (City of London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant company secretarial experience, particularly in a UK-listed PLC. Emphasise your familiarity with governance systems like Blueprint and Diligent, as well as your understanding of UK and US listing requirements.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific projects or experiences that demonstrate your strong written and verbal communication skills, and how you can engage with senior stakeholders effectively.
Showcase Your Technical Knowledge: Highlight your CGI qualification and any relevant technical knowledge of UK corporate governance. Provide examples of how you've applied this knowledge in previous roles, especially in maintaining compliance with listing obligations.
Proofread Your Application: Before submitting, carefully proofread your application to ensure there are no errors. A detail-oriented approach is crucial for this role, so make sure your documents reflect that quality.
How to prepare for a job interview at Hays
✨Showcase Your Company Secretarial Experience
Make sure to highlight your previous experience in a UK-listed PLC, especially if you've worked with complex group structures. Be prepared to discuss specific examples of how you've supported corporate governance and any relevant projects you've been involved in.
✨Demonstrate Technical Knowledge
Brush up on your understanding of UK corporate governance and listing obligations. Be ready to answer questions about compliance and governance systems like Blueprint and Diligent, as this will show your technical proficiency in the field.
✨Engage with Senior Stakeholders
Since the role involves working closely with senior stakeholders, practice articulating your thoughts clearly and confidently. Prepare examples of how you've successfully communicated with senior management in the past, showcasing your strong verbal communication skills.
✨Be Detail-Oriented and Organised
Prepare to discuss how you manage multiple tasks and maintain attention to detail in your work. You might be asked about your project management skills, so have examples ready that demonstrate your organisational abilities and proactive approach to teamwork.
