At a Glance
- Tasks: Support health and safety standards across construction projects with essential admin and coordination.
- Company: Join a leading firm committed to health and safety excellence.
- Benefits: Gain valuable experience, competitive pay, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in a supportive environment.
- Why this job: Make a real difference in ensuring safety on construction sites while developing your skills.
- Qualifications: Previous experience in construction or health & safety and good Microsoft Office skills.
The predicted salary is between 30000 - 40000 £ per year.
Reporting to Health & Safety Manager / SHEQ Manager, the Health & Safety Administrator will provide essential administrative and coordination support to ensure the effective implementation, monitoring, and continual improvement of health, safety, and welfare standards across construction projects. The role supports compliance with UK health and safety legislation, company policies, and industry best practice.
Health & Safety Administration
- Maintain accurate and up-to-date health and safety records, including training, inductions, certifications, and competency matrices.
- Administer site inductions and onboarding documentation for employees, subcontractors, and visitors.
- Support the compilation, review, and distribution of RAMS (Risk Assessments and Method Statements).
- Manage health & safety documentation systems (electronic and paper‑based).
Compliance & Monitoring
- Assist with ensuring compliance with the Health and Safety at Work Act, CDM Regulations 2015, and relevant HSE guidance.
- Maintain registers for PPE, plant, equipment, and inspections.
- Prepare health & safety reports, statistics, and dashboards for management.
- Track and monitor site audits, inspections, and non-conformance.
- Liaise with site teams, subcontractors, and external consultants on safety documentation.
- Support client and principal contractor health & safety requirements.
Training & Awareness
- Coordinate health & safety training courses, qualifications, and renewals.
- Monitor expiry dates for CSCS cards, plant tickets, medicals, and other relevant certifications.
- Support toolbox talks and safety briefings with records and materials.
- Provide administrative support to the Health & Safety team.
- Assist with preparation for audits, site inspections, and HSE visits.
- Carry out general office and document control duties as required.
Good working knowledge of Microsoft Office (Word, Excel, Outlook). Previous experience in construction or a health & safety role. Experience using document management systems or SHEQ software.
Administrator - Facilities, Health & Safety, Travel employer: Hays
As an employer, we prioritise the health and safety of our employees, offering a supportive work culture that values compliance and continuous improvement. Our facilities team is dedicated to fostering professional growth through training opportunities and hands-on experience in a dynamic construction environment. Located in the heart of the industry, we provide a unique chance to contribute to meaningful projects while ensuring the highest standards of safety and welfare.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator - Facilities, Health & Safety, Travel
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its health and safety practices. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to health and safety compliance. We recommend doing mock interviews with friends or family to build your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administrator - Facilities, Health & Safety, Travel
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Health & Safety Administrator. Highlight any relevant experience in health and safety, construction, or administration that aligns with the job description. We want to see how your skills fit perfectly with what we need!
Showcase Your Skills:Don’t forget to showcase your skills in Microsoft Office and any document management systems you’ve used. We love seeing candidates who can hit the ground running, so make sure to mention any specific software you’re familiar with that relates to the role.
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate a straightforward approach that gets to the point!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Hays
✨Know Your Health & Safety Legislation
Familiarise yourself with the key health and safety legislation relevant to the role, such as the Health and Safety at Work Act and CDM Regulations 2015. Being able to discuss these confidently will show your understanding of the compliance aspect of the job.
✨Showcase Your Administrative Skills
Prepare examples of how you've maintained accurate records or managed documentation in previous roles. Highlight your experience with document management systems or SHEQ software, as this is crucial for the position.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills in health and safety scenarios. Think about past experiences where you had to handle compliance issues or coordinate training sessions, and be ready to share those stories.
✨Demonstrate Team Collaboration
The role involves liaising with various teams and subcontractors, so be prepared to discuss how you've successfully worked in a team environment. Share specific instances where your communication skills helped improve safety standards or project outcomes.
