At a Glance
- Tasks: Support procurement by processing orders, liaising with suppliers, and managing inventory.
- Company: Join Hays Recruitment, a dynamic team in Thorne, Yorkshire, focused on procurement excellence.
- Benefits: Enjoy competitive pay, skill development opportunities, and a supportive team environment.
- Other info: This is an ongoing temporary contract with comprehensive training provided.
- Why this job: Perfect for those wanting to specialise in purchasing while gaining valuable experience in a collaborative setting.
- Qualifications: Previous admin or purchasing experience preferred; strong organisational and communication skills required.
Hays Recruitment is seeking a proactive and detail-oriented Purchasing Administrator to support procurement operations at our Thorne office. This is an excellent opportunity for someone with administrative experience who is looking to specialise in purchasing within a dynamic and supportive environment. This role is offered on an ongoing temporary contract.
Key Responsibilities:
- Process purchase orders and maintain accurate procurement records.
- Liaise with suppliers to obtain quotes, confirm delivery schedules, and resolve order discrepancies.
- Monitor stock levels and assist in inventory control.
- Support the purchasing team with data entry, reporting, and supplier communications.
- Ensure compliance with internal procurement policies and procedures.
- Assist with invoice matching and resolving payment queries.
Requirements:
- Previous experience in an administrative or purchasing support role is preferred.
- Strong organisational skills and attention to detail.
- Excellent communication and negotiation abilities.
- Proficiency in Microsoft Office Suite, particularly Excel.
- Ability to work independently and collaboratively within a team.
Benefits:
- Competitive hourly rate.
- Opportunities to develop purchasing and supply chain skills.
- Supportive and collaborative team environment.
- Comprehensive training and onboarding are provided.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Thorne
✨Tip Number 1
Familiarise yourself with procurement processes and terminology. Understanding the basics of purchasing will help you communicate effectively with suppliers and demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your Excel skills, as proficiency in this software is crucial for the role. Consider taking a quick online course or watching tutorial videos to enhance your data entry and reporting capabilities.
✨Tip Number 3
Practice your communication and negotiation skills. Role-playing scenarios with friends or family can help you feel more confident when discussing quotes and resolving discrepancies with suppliers.
✨Tip Number 4
Network with professionals in the purchasing field. Join relevant online forums or local groups to connect with others who can provide insights and potentially refer you to job opportunities.
We think you need these skills to ace Administrator in Thorne
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant administrative and purchasing experience. Emphasise skills such as organisation, attention to detail, and proficiency in Microsoft Office, especially Excel.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the Purchasing Administrator role. Mention specific experiences that demonstrate your ability to handle procurement tasks and communicate effectively with suppliers.
Highlight Relevant Skills:In your application, clearly outline your organisational skills and any previous experience in inventory control or supplier communications. This will show that you understand the key responsibilities of the role.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at Hays
✨Showcase Your Administrative Skills
Make sure to highlight your previous administrative experience during the interview. Discuss specific tasks you've handled, such as processing purchase orders or maintaining records, to demonstrate your capability in a similar role.
✨Prepare for Supplier Interaction Scenarios
Since the role involves liaising with suppliers, be ready to discuss how you would handle various scenarios, such as obtaining quotes or resolving discrepancies. This will show your problem-solving skills and ability to communicate effectively.
✨Demonstrate Attention to Detail
Given the importance of accuracy in procurement, prepare examples that showcase your attention to detail. You might want to mention instances where your meticulousness prevented errors or improved processes.
✨Familiarise Yourself with Microsoft Excel
As proficiency in Microsoft Office, especially Excel, is crucial for this role, brush up on your Excel skills before the interview. Be prepared to discuss how you've used Excel in past roles, such as for data entry or reporting.
