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- Tasks: Organise schedules, manage workloads, and liaise with teams and stakeholders.
- Company: Join a thriving hedge fund managing over $11 billion in assets globally.
- Benefits: Enjoy competitive salary, medical insurance, 25 days holiday, and fun office socials.
- Why this job: Be part of a dynamic team in a vibrant office with stunning views and a great culture.
- Qualifications: Undergraduate degree preferred; strong Microsoft Office skills and excellent communication required.
- Other info: Work in a newly renovated office with a rooftop terrace and recreational area.
The predicted salary is between 36000 - 60000 £ per year.
Salary: Dependent on experience
Location: Glasgow City Centre
About the company:
They are a thriving multi-strategy hedge fund managing over $11 billion in assets for their clients. Over the past 16 years, they have expanded from a single office in London to a global presence with over 350 employees across multiple countries.
Role Description:
They are seeking an Administrative Coordinator to join their team. This role is pivotal in organising and managing the team's workload, meetings, and schedules, while also liaising with business and investment teams and external stakeholders. The coordinator will maintain and develop the Business Development database.
Key Responsibilities:
- Manage diaries for internal and external stakeholders
- Support Business Development activities, including tracking and updating records and status reports
- Create, edit, and format documents such as job specifications, meeting notes, and ad hoc reports
- Perform data entry and classification to maintain Business Development records
- Foster excellent relationships with business members, recruitment partners, and candidates
- Coordinate with HR and Compliance teams on workflow processes and onboarding
- Ensure timely communication across the business and keep relevant parties informed
Skills Required:
- Undergraduate degree preferable
- Strong proficiency in Microsoft Office, Excel, and PowerPoint; experience in creating and maintaining reports is preferred
- Excellent interpersonal skills with the ability to build rapport and communicate effectively at all levels
- High attention to detail and the ability to prioritise and manage multiple responsibilities accurately
- Ability to remain calm under pressure and maintain a good sense of humour
- Strong communication skills and a willingness to learn about the recruitment process
Office Location: This role is based in their Glasgow office, located in the heart of the city. Our client has recently renovated workspace that features a fully stocked bar/recreational area on the top floor and a roof terrace with stunning views of central Glasgow.
Benefits:
- Competitive basic salary
- Full medical and dental insurance
- Discretionary company bonus
- Holiday allowance of 25 days plus 10 bank holidays
- Company pension
- Quarterly Socials and in-office events
Administrative Coordinator employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Familiarise yourself with the hedge fund industry and the specific role of an Administrative Coordinator. Understanding the nuances of business development and how it operates within a hedge fund will give you an edge in conversations during interviews.
✨Tip Number 2
Network with professionals in the finance and administrative sectors. Attend industry events or connect with current employees on platforms like LinkedIn to gain insights into the company culture and expectations for the role.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint. Being able to demonstrate your proficiency in creating reports and presentations can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple responsibilities. Think of examples from your past experiences where you successfully coordinated tasks or managed schedules under pressure.
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the role of Administrative Coordinator. Emphasise your proficiency in Microsoft Office, attention to detail, and any previous administrative roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your interpersonal skills and ability to manage multiple responsibilities. Mention specific examples of how you've successfully supported teams or managed schedules in the past.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and your ability to build rapport with various stakeholders. This is crucial for the role, so provide examples of how you've demonstrated these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for an Administrative Coordinator.
How to prepare for a job interview at Hays
✨Know the Company Inside Out
Before your interview, make sure to research the hedge fund thoroughly. Understand their history, values, and recent developments. This will not only show your interest but also help you tailor your answers to align with their goals.
✨Demonstrate Your Organisational Skills
As an Administrative Coordinator, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples from your past experiences where you've successfully organised schedules, managed workloads, or improved processes.
✨Showcase Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked to explain how you would handle communication between different teams, so think of scenarios where you've done this successfully.
✨Prepare for Behavioural Questions
Expect questions that assess your ability to handle pressure and maintain a good sense of humour. Prepare examples that highlight your resilience and adaptability, especially in challenging situations, as these traits are crucial for the role.
