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For Companies At a Glance
- Tasks: Support recruitment processes and maintain accurate reporting systems.
- Company: Join Hays, a global leader in recruitment with over 50 years of success.
- Benefits: Flexible hybrid working, competitive pay, and extensive training opportunities.
- Why this job: Be the go-to person in a dynamic environment and make a real impact.
- Qualifications: Strong communication skills and attention to detail; office experience is a plus.
- Other info: Join a diverse team with excellent career growth and community support.
The predicted salary is between 28800 - 43200 £ per year.
Who We Are:
With over 50 years of business success, we have a reputation as the world leader in specialist recruitment and workforce solutions. Joining Hays isn’t just about being part of a global business leader, it’s about making a difference in the world of work.
About the role:
As an Administrative Associate in our Enterprise Solutions team at Hays, you will play a vital role in ensuring the smooth delivery of services to our clients. You will support various stages of the recruitment lifecycle, maintain accurate systems and reporting, and work closely with stakeholders across the business. This is an excellent opportunity for someone who loves organisation, thrives in a busy environment, and enjoys being the go-to person who keeps everything running seamlessly.
What you’ll be doing:
- Maintain and update internal monitoring and reporting systems.
- Investigate, resolve, or escalate queries efficiently.
- Manage sensitive information and data with care and confidentiality.
- Ensure accuracy and consistency across all system updates.
- Maintain effective communication with a range of stakeholders to enable smooth delivery of activities.
- Assist with general office administration, including meeting room coordination and occasional manual handling tasks.
- Working in collaboration with India teams.
Additional responsibilities:
- Produce reports for senior leaders and directors.
- Supporting invoicing for clients and internal teams.
- Support and occasionally lead on ad-hoc project work.
- Administer LinkedIn Recruiter licences, dashboards, and usage reporting.
- Assist with client visits, acting as a welcoming and professional representative of Hays.
- Contribute to organising conferences, events, and onsite meetings.
What we’re looking for:
- Strong communication and active listening skills.
- Professionalism, reliability, and a solutions-focused mindset.
- Ability to work to deadlines in a fast-paced environment.
- High attention to detail and confidence handling data.
- Adaptability with a proactive approach to learning new tasks.
- Calm under pressure and able to manage competing priorities.
- Strong organisational skills and confidence chasing information when needed.
Desirable:
- Experience in office Administration (Not essential as training will be provided).
- Familiarity with data management.
What you’ll get in return:
- Culture built on rewarding success and the opportunity to influence your earning potential.
- Best technology in the industry and a renowned training programme to support success and drive rapid career progression.
- Flexible hybrid working patterns.
- Opportunity to take your career globally.
- Broad range of employee wellbeing initiatives and benefits.
- Referral bonus scheme.
- Community of support networks from Hays Pride to Parents@Hays.
- Paid charity day for all employees #HaysHelps and working closely with charity partners.
At Hays, we know that diverse teams deliver better results, and that inclusion fuels our innovation. We’re committed to building a culture where different perspectives are embraced and where all of our people can flourish. As an Equal Opportunities Employer, we see Diversity, Equity & Inclusion not just as the right thing to do but also as a business advantage. We welcome applicants from talented people of all backgrounds who want to grow with us & contribute to our shared success.
Administrative Associate employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Associate
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We recommend practising common interview questions and even doing mock interviews with friends. The more prepared you are, the more confident you'll feel when it’s time to shine!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to remind them of your conversation and keep you top of mind.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Administrative Associate
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Associate role. Highlight your organisational skills and any relevant experience that aligns with the job description. We want to see how you can make a difference in our team!
Show Off Your Communication Skills: Since strong communication is key for this role, don’t shy away from showcasing your ability to communicate effectively. Use clear and concise language in your application to demonstrate your professionalism and reliability.
Be Detail-Oriented: Pay attention to the details in your application. Double-check for any typos or errors, as accuracy is crucial in this position. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the information you need about the role and our company culture there!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Associate. Familiarise yourself with the recruitment lifecycle and the importance of maintaining accurate systems and reporting. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise tasks and ensure accuracy, especially when handling sensitive information.
✨Communicate Effectively
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. During the interview, listen actively to the questions being asked and respond thoughtfully. This will demonstrate your strong communication skills and professionalism.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you've had to resolve queries or manage competing priorities. Prepare to explain your thought process and the steps you took to achieve a successful outcome.
