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- Tasks: Support the team with scheduling, correspondence, and office systems while managing public inquiries.
- Company: Join a large public sector organisation in Ballymena making a difference in the community.
- Benefits: Earn £13.73 per hour for part-time work with flexible hours and valuable experience.
- Why this job: Gain hands-on experience in administration while contributing to meaningful projects and events.
- Qualifications: 5 GCSEs including English and Maths, plus proficiency in Microsoft Office applications.
- Other info: This is a temporary role with potential for month-to-month extension.
Administrative Assistant, temporary, part-time
Your new company: A large public sector organisation based in Ballymena.
Your new role:
- Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence and preparing outgoing mail taking appropriate actions as required.
- Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquiries from the public.
- Devise and maintain office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
- Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention.
- Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
- Support the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
- Deal with queries from the public and relevant stakeholders in respect of areas of service delivery.
- Assist with the production and delivery of all related publications, promotion material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and be responsible for stock control.
What you'll need to succeed:
- 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
- The ability to deal efficiently with large volumes of work.
- Successfully prioritising competing demands.
- A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting.
- Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
What you'll get in return:
- £13.73 per hour.
- Part-time (29.6 hours).
- Based in Ballymena.
- Temporary on a month-to-month basis.
What you need to do now:
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administrative Assistant (Regeneration) - Ballymena employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Regeneration) - Ballymena
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Word, Excel, and PowerPoint. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Practice your organisational skills by creating a mock schedule or filing system. This will not only help you understand the role better but also give you concrete examples to discuss during your interview about how you manage competing demands and large volumes of work.
✨Tip Number 3
Prepare for potential interview questions by thinking about scenarios where you've successfully dealt with public queries or managed office systems. Having specific examples ready will show your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Network with current or former employees of the organisation if possible. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach during the interview process.
We think you need these skills to ace Administrative Assistant (Regeneration) - Ballymena
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your proficiency in Microsoft Office applications and any previous administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Administrative Assistant role. Mention your ability to manage diaries, handle correspondence, and coordinate events, showcasing how you can add value to the team.
Highlight Qualifications: Clearly list your qualifications, especially your GCSEs in English Language and Maths. If you have any additional certifications related to office technology or administration, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully prioritised competing demands in previous roles.
✨Familiarise Yourself with Office Technology
Make sure you are comfortable with Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook. You might be asked to perform a task or answer questions related to these tools during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle public queries. Think of scenarios where you dealt with challenging situations and how you resolved them effectively.
✨Demonstrate Attention to Detail
Since the role involves maintaining accurate records and compiling minutes from meetings, highlight your attention to detail. Bring examples of your work that showcase your meticulousness and accuracy.
