Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist with scheduling, correspondence, and office systems while supporting team operations.
- Company: Join a large public sector organisation in Ballymena making a difference in the community.
- Benefits: Earn £13.73 per hour for part-time work with flexible hours.
- Why this job: Gain valuable experience in administration while contributing to meaningful projects.
- Qualifications: 5 GCSEs including English and Maths, plus proficiency in Microsoft Office.
- Other info: Temporary role with potential for month-to-month extension.
A large public sector organisation based in Ballymena.
Your new role includes:
- Maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence and preparing outgoing mail taking appropriate actions as required.
- Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquiries from the public.
- Devising and maintaining office systems to deal with the flow and storage of files and information both electronically and hard copy in compliance with auditing procedures.
- Attending meetings, as required, to take notes, compile and agree minutes, noting attendance and following up to identify/prioritise and action matters which require attention.
- Coordinating courses/seminars and taking lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration.
- Supporting the team to comply with Council financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines.
- Dealing with queries from the public and relevant stakeholders in respect of areas of service delivery.
- Assisting with the production and delivery of all related publications, promotion material, online content and awareness events, liaising with the Procurement Service in relation to the purchase and production of marketing and promotional material and being responsible for stock control.
What you'll need to succeed:
- 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
- The ability to deal efficiently with large volumes of work.
- Successfully prioritising competing demands.
- A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting.
- Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
What you'll get in return:
- £13.73 per hour.
- Part-time (29.6 hours).
- Based in Ballymena.
- Temporary on a month-to-month basis.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administrative Assistant (Regeneration) - Ballymena employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Regeneration) - Ballymena
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office applications like Word, Excel, and PowerPoint. Being proficient in these will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Practice your organisational skills by creating a mock schedule or diary management system. This will help you showcase your ability to manage competing demands effectively during any interviews or discussions.
✨Tip Number 3
Prepare to discuss your experience with handling public inquiries and stakeholder communication. Think of examples where you've successfully managed queries or provided support, as this is a key part of the role.
✨Tip Number 4
Research the organisation's recent projects or initiatives related to regeneration. This knowledge will not only impress during interviews but also help you understand how you can contribute to their goals.
We think you need these skills to ace Administrative Assistant (Regeneration) - Ballymena
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your proficiency in Microsoft Office applications and any previous administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your ability to manage diaries, handle correspondence, and coordinate events, showcasing how you can add value to the team.
Highlight Qualifications: Clearly state your qualifications, especially your GCSEs in English Language and Maths. If you have any additional certifications related to office technology or administration, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage diaries and schedules effectively. Be prepared to discuss specific examples of how you've organised meetings or managed competing priorities in the past.
✨Familiarise Yourself with Office Software
Since the role requires proficiency in Microsoft Office applications, brush up on your skills in Word, Excel, PowerPoint, and Outlook. You might be asked to perform a task using these tools during the interview, so practice beforehand.
✨Prepare for Common Scenarios
Think about how you would handle typical administrative tasks, such as dealing with public inquiries or managing office systems. Prepare answers that highlight your problem-solving abilities and attention to detail.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to provide examples of how you've successfully communicated with colleagues, stakeholders, or the public. This could include taking minutes at meetings or responding to emails.
