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- Tasks: Provide admin support, manage schedules, and assist with financial systems.
- Company: Join a large public sector organisation in Ballymena making a difference.
- Benefits: Earn £13.73 per hour with weekly pay and potential for extension.
- Why this job: Gain valuable experience in a supportive team while enhancing your skills.
- Qualifications: 5 GCSEs including English and Maths; proficiency in Microsoft Office required.
- Other info: Immediate start available; perfect for high school and college students.
A large public sector organisation based in Ballymena.
You will provide a wide range of administrative support service to the Regeneration & Strategic Projects team with regard to all aspects of the service area. Provision of general secretarial/administrative support to assigned senior staff to include maintaining diaries and scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence and preparing outgoing mail taking appropriate actions as required. Word processing, maintenance of spreadsheets and databases, PowerPoint presentations, photocopying and scanning, localised filing systems and dealing with general enquiries from the public. Attend meetings, as required, to take notes, compile and agree minutes, noting attendance and follow up to identify/prioritise and action matters which require attention. Coordinate courses/seminars and take lead responsibility for booking venues/accommodation, arrangement of catering/equipment/travel and responsible for delegate registration. Support the team to comply with financial systems, e.g. processing orders, coding invoices, setting up new codes and ensuring invoices processed by payment deadlines. Deal with queries from the public and relevant stakeholders in respect of areas of service delivery, including dealing with complaints in line with the complaints policy. Assist with marketing and promotional campaigns relating to the department.
What you'll need to succeed:
- 5 GCSEs to include English Language and Maths (grade C or above) or equivalent qualifications to demonstrate literacy and numeracy.
- The ability to deal efficiently with large volumes of work; and successfully prioritising competing demands.
- A qualification that demonstrates competency in working with office technology i.e. Word Processing or Typewriting.
- Working experience with Microsoft Office applications including Word, Excel, PowerPoint and Outlook.
- A full current driving licence valid in the UK and access to a vehicle OR have access to a form of transport that enables you to carry out the duties of the post.
What you'll get in return:
- Immediate start £13.73 per hour.
- Ballymena – Ecos centre.
- Weekly pay.
- 6 month role with possible extension.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administrative Assistant - Ballymena employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Ballymena
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Microsoft Office applications. Being proficient in Word, Excel, PowerPoint, and Outlook will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight any previous experience you have in administrative roles, especially those involving diary management and meeting coordination. Be prepared to discuss specific examples during the interview that showcase your organisational skills and ability to handle competing demands.
✨Tip Number 3
Research the public sector organisation you're applying to. Understanding their mission and recent projects can help you tailor your responses in interviews and show your genuine interest in contributing to their goals.
✨Tip Number 4
Prepare for potential questions about handling complaints and queries from the public. Think of scenarios where you've successfully resolved issues or improved customer satisfaction, as this will demonstrate your problem-solving abilities and customer service skills.
We think you need these skills to ace Administrative Assistant - Ballymena
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your administrative support experience, proficiency in Microsoft Office, and any qualifications related to office technology.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Administrative Assistant role. Mention your ability to handle multiple tasks, manage diaries, and coordinate events, as well as your experience with financial systems.
Highlight Relevant Qualifications: Clearly state your GCSEs or equivalent qualifications, especially in English Language and Maths. If you have any additional certifications in office technology or administration, be sure to include those as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully prioritised competing demands in previous roles, and be ready to discuss specific tools or methods you use to stay organised.
✨Familiarise Yourself with Microsoft Office
Since the role requires proficiency in Microsoft Office applications, brush up on your skills in Word, Excel, PowerPoint, and Outlook. Be prepared to discuss how you've used these tools in past positions, and consider bringing a portfolio of your work if applicable.
✨Prepare for Common Administrative Scenarios
Think about common scenarios you might face in this role, such as handling complaints or coordinating events. Prepare responses that highlight your problem-solving skills and your ability to remain calm under pressure.
✨Demonstrate Your Communication Skills
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with colleagues, stakeholders, or the public in previous roles.
