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- Tasks: Manage office operations, handle communications, and support the Site Manager.
- Company: Join Hays, a key supplier to the HM Prison Service, providing essential support.
- Benefits: Enjoy a competitive pay rate of £15.84 and potential for permanent roles.
- Why this job: Gain unique experience in the prison service with opportunities for growth and development.
- Qualifications: Previous administrative experience is required; be proactive and adaptable.
- Other info: Candidates must pass a full prison security check; valid ID is necessary.
Administrator role at HMP Swaleside Full time Moday to Friday.
SECURITY CONSCIOUS HMP Swaleside Prison. Based on 39 hours per week Up to £15.84 per hour PAYE inclusive of holiday.
Overview of the position: As a supplier to the HM Prison Service for the provision of maintenance trades & support operatives, Hays is seeking to recruit an experienced administrator for Swaleside Prison on the Isle of Sheppey, Kent. This is a Long-term Temporary Contract. Based on 39 hours per week, Monday – Friday 8am – 4.30pm
The Administrator role has a unique working environment with a strong sense of team working. Always in demand, you could benefit from long-term contracts and there is also potential, once trained, to work in other prisons both locally and nationally.
Purpose of the Administrator role:
As part of the Works Department you will be responsible for dealing with incoming & internal calls in a responsive and professional manner. You must be organised, adhering to strict deadlines and must be able to attain a high level of accuracy in all duties. You will be able to adapt to the use of existing in-house database/ facilities management systems and maintain daily responsibilities including data look ups, conversions and data reconciliations. The ideal candidate will have proven experience of working as part of an admin team. A proactive approach is essential, and the successful candidate will be somebody who possesses sound judgement and a logical approach.
The Works Department has expressed a preference for candidates with strong office software skills, particularly in Microsoft Excel. Use of formula within Microsoft Excel is essential. The majority of the duties will revolve around data input, of the maintenance projects and works schedules onto their system called \”Planet FM\” and then creating trackers on Excel.
You will also be responsible for assisting in the safety and security of the establishment, where your duties could also include escorting visitors & building contractors within the prison and outside areas. Kent Prisons have an excellent reputation as busy local prisons, which serve all the courts in the South East. They pride themselves in engaging and involving employees working alongside them in the process of change.
Experience:
The nature of the role requires candidates to be security conscious and able to challenge potential compromises and risks, you will also need to be reliable and consistent, level headed and have exceptional interpersonal skills. Successful applicants will have a background in cleaning, and will be assessed based on the following competencies: Acting with integrity, respecting others, Building relationships and team working, communicating effectively, developing self and others.
If you would like to find out more about this interesting & rewarding opportunity contact Gavin on #
Administration Officer employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer
✨Tip Number 1
Familiarize yourself with the specific administrative tasks mentioned in the job description, such as managing the CAFM system and processing purchase orders. This will help you demonstrate your understanding of the role during the interview.
✨Tip Number 2
Highlight any previous experience you have in a similar environment, especially within the public sector or prison service. This can set you apart from other candidates and show that you understand the unique challenges of the role.
✨Tip Number 3
Prepare to discuss how you handle communication with various stakeholders, including operational staff and clients. Being able to articulate your approach to maintaining positive relationships will be crucial.
✨Tip Number 4
Since this role requires a full prison security check, ensure you have all necessary identification documents ready. This shows your preparedness and willingness to comply with the requirements of the position.
We think you need these skills to ace Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administrative experience and relevant skills. Focus on your ability to manage office tasks, communicate effectively, and work with various IT systems, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that emphasizes your proactive and adaptable nature. Mention specific examples from your past experiences that demonstrate your ability to handle administrative duties and maintain positive relationships with colleagues and clients.
Highlight Relevant Skills: In your application, clearly outline your verbal and written communication skills, as well as your experience with CAFM systems or similar software. This will show that you are well-prepared for the responsibilities of the role.
Prepare for Security Checks: Since this position requires a full prison security check, ensure you have all necessary identification documents ready, such as your passport, birth certificate, and proof of national insurance number. Mention your readiness for this in your application.
How to prepare for a job interview at Hays
✨Show Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as managing correspondence, coordinating schedules, or using IT systems like CAFM. This will demonstrate your capability to handle the responsibilities of the role.
✨Communicate Clearly
Since good verbal and written communication is essential for this position, practice articulating your thoughts clearly. During the interview, ensure you listen carefully and respond thoughtfully to questions, showcasing your communication skills.
✨Demonstrate Flexibility and Adaptability
The job requires a flexible and adaptable approach. Be ready to provide examples of how you've successfully adapted to changing situations in past roles. This will show that you can thrive in a dynamic environment like HMP Pentonville.
✨Prepare for Security Checks
Since all candidates must undergo a full prison security check, ensure you have the necessary identification documents ready. Mentioning your preparedness for this process can reflect your conscientiousness and understanding of the role's requirements.
