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For Companies At a Glance
- Tasks: Assist the Office Manager with various administrative tasks in a busy office environment.
- Company: Join Hays, a leading recruitment agency, working with a prominent organisation in Elgin.
- Benefits: Earn up to £14 per hour plus holiday pay, with flexible hours and potential for contract extension.
- Other info: Immediate start available for up to 12 weeks, with opportunities for ongoing work.
- Why this job: Enjoy a varied role in a dynamic setting, perfect for gaining experience and building your CV.
- Qualifications: Good knowledge of Microsoft 365; formal qualifications not required but HNC/HND in Business Admin is a plus.
Your new company
Hays are exclusively working with a prominent organisation in Elgin to recruit an Admin Assistant to join their team on a temporary basis to support a busy period throughout the summer. This role offers an immediate start, duration of up to 12 weeks, 37 hours per week, a competitive rate of pay of up to £14 per hour with additional holiday pay. This role also has the potential to extend depending on the needs of the business.
Your new role
This role is centred around assisting the Office Manager with a range of administrative tasks to support the smooth running of the office. Duties will include, but are not limited to, providing reception cover, dealing with incoming and outgoing mail, email inbox management, data entry, drafting documentation and directing calls. This role is based in a busy office where you will book meetings, set up meeting rooms, filing, scanning and photocopying and organising physical documents. You may be required to support with minute taking and providing additional support to the director.
What you\’ll need to succeed
This role requires you to have a good working knowledge of Microsoft 365 packages, in particular Word, Outlook and Excel. Experience with SharePoint would be preferred, but is not essential. You will be well-organised, dealing with high-volume enquiries and fielding out to the appropriate teams. You will have the ability to demonstrate a high level of numeracy and administration skills. Formal qualifications are not required. However, candidates with HNC/ HND in Business Administration would be encouraged to apply. In addition to strong admin skills, you must work well as part of a team and be an excellent communicator.
What you\’ll get in return
This role offers an immediate start, the opportunity to secure an ongoing temporary contract with a reputable organisation. Working in a busy environment, you will have a varied and interesting role. This role has a basic rate of pay of up to £14 per hour, with the addition of holiday pay. Hours are 37 per week, which can be flexible to suit travel arrangements, for example.
What you need to do now
If you\’re an experienced administrator and available for a new role in the Elgin area, click \’apply now\’ to forward an up-to-date copy of your CV, or call Julie at Hays on 01463 214282.
If this job isn\’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C\’s, Privacy Policy and Disclaimers which can be found at hays.co.uk
Admin Assistant (Elgin) employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant (Elgin)
✨Tip Number 1
Familiarise yourself with Microsoft 365, especially Word, Outlook, and Excel. Consider taking a quick online course or tutorial to brush up on your skills, as this will show your commitment and readiness for the role.
✨Tip Number 2
Practice your communication skills by engaging in conversations or mock interviews. Being an excellent communicator is key for this role, so demonstrating your ability to articulate clearly can set you apart from other candidates.
✨Tip Number 3
Get comfortable with common administrative tasks like data entry, minute-taking, and managing emails. You could volunteer for similar tasks in your current role or help out in community organisations to gain relevant experience.
✨Tip Number 4
Network with professionals in the Elgin area or join local admin groups online. Building connections can provide insights into the company culture and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Admin Assistant (Elgin)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills, particularly your proficiency with Microsoft 365 packages like Word, Outlook, and Excel. Mention any experience with SharePoint if applicable.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Admin Assistant role. Emphasise your organisational skills, ability to manage high-volume enquiries, and your teamwork and communication abilities.
Highlight Relevant Experience: In your application, provide examples of past roles where you successfully managed administrative tasks, dealt with incoming and outgoing mail, or supported a team in a busy office environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Hays
✨Showcase Your Admin Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as managing emails, data entry, or organising documents, and how these experiences have equipped you for the role.
✨Demonstrate Microsoft 365 Proficiency
Since the role requires a good working knowledge of Microsoft 365, brush up on your skills in Word, Outlook, and Excel. Be ready to provide examples of how you've used these tools effectively in past roles.
✨Prepare for Teamwork Questions
As teamwork is essential for this position, think of examples that demonstrate your ability to work collaboratively. Be ready to discuss how you've contributed to team projects and supported colleagues in previous jobs.
✨Ask Insightful Questions
At the end of the interview, ask questions that show your interest in the company and the role. Inquire about the team dynamics, the types of projects you'll be involved in, or how success is measured in this position.