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For Companies At a Glance
- Tasks: Handle calls, emails, and support the team with various admin tasks.
- Company: Join a reputable company in the housing and property sector.
- Benefits: Weekly pay, holiday accrual, and a supportive team environment.
- Other info: Immediate start with a minimum 3-month contract.
- Why this job: Gain valuable experience in a fast-paced office setting.
- Qualifications: Previous office admin experience and strong IT skills required.
The predicted salary is between 12 - 15 £ per hour.
Your new company
You will join our clients in the role of Administration Assistant in the housing and property sector. Working in a busy office in Aberdeen, on a full-time basis from Monday to Friday. This role offers an immediate start and a minimum of 3-month contract. You will be hourly-paid via Hays.
Your new role
In this role, you will deal with incoming calls and emails and direct them to appropriate departments and team members. You will also deal with repair requests, taking in information and raising work orders for the maintenance team. This role also involves data entry, processing tenancy applications, updating online files and document management systems. You will organise paper files in the office, printing, scanning and filing appropriately. This role is varied and fast-paced as you will provide all-round administration support to the team.
What you'll need to succeed
This role is an excellent opportunity to gain experience in the housing and property sector. You will be required to have previous experience in an office administration role and strong IT skills, with the ability to use Microsoft 365. You'll regularly use SharePoint and Excel, so you must have these skills. In addition, you will have excellent communication and customer service skills, good attention to detail and an ability to organise your workload. This role is based in Aberdeen, and you will be required to work in the office each day.
What you'll get in return
This role offers a great working environment and the opportunity to work as part of a supportive team with a reputable employer. As a temporary worker via Hays, you will be paid weekly, via PAYE and accrue additional holiday pay throughout your contract. This role also offers an immediate start and a minimum contract of 3 months.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Julie at Hays. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administration Assistant in Aberdeen employer: Hays
Contact Detail:
Hays Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Aberdeen
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues in the housing and property sector. You never know who might have a lead on an Administration Assistant role or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research common questions for admin roles and practice your answers. Make sure you can showcase your IT skills, especially with Microsoft 365, SharePoint, and Excel, as these are key for the job.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities that might not be advertised elsewhere. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Administration Assistant in Aberdeen
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your previous office administration experience and any relevant IT skills, especially with Microsoft 365, SharePoint, and Excel. We want to see how you fit into our busy environment!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your communication skills and customer service experience. Let us know why you're excited about working in the housing and property sector and how you can contribute to our team.
Show Off Your Organisational Skills: In your application, mention specific examples of how you've organised workloads or managed multiple tasks in a fast-paced environment. We love seeing candidates who can juggle responsibilities like a pro!
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen and ready to jump in!
How to prepare for a job interview at Hays
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant in the housing and property sector. Familiarise yourself with tasks like handling calls, managing repair requests, and using Microsoft 365 tools like SharePoint and Excel. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since strong IT skills are a must for this position, be prepared to discuss your experience with Microsoft 365, especially SharePoint and Excel. You might even want to bring examples of how you've used these tools in previous roles. If you can demonstrate your proficiency, it’ll give you a leg up over other candidates.
✨Demonstrate Your Communication Skills
As you'll be dealing with incoming calls and emails, it's crucial to showcase your excellent communication and customer service skills during the interview. Practice answering common questions clearly and concisely, and think of examples where you've successfully resolved issues or helped customers in the past.
✨Organise Your Thoughts
Given the fast-paced nature of the role, being organised is key. Prepare a few examples of how you've managed your workload effectively in previous positions. This could include prioritising tasks, managing deadlines, or keeping track of multiple projects. Showing that you can stay on top of things will impress your interviewers.