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- Tasks: Plan and deliver exciting events, from meetings to large conferences.
- Company: Join Hays Travel's dynamic Events team, known for exceptional service.
- Benefits: Enjoy a supportive team environment and opportunities for professional growth.
- Why this job: Be part of a vibrant culture where your efforts directly impact successful events.
- Qualifications: Strong communication skills and attention to detail are essential; experience with Microsoft Word and Excel is a plus.
- Other info: You'll work closely with a friendly team and gain hands-on experience in event management.
The predicted salary is between 28800 - 43200 £ per year.
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Hays Travel’s Events team is responsible for researching, arranging, and delivering a wide range of events, from small meetings for key stakeholders to large overseas conferences for hundreds of delegates.
As a key member of our small and dynamic team you will be involved in planning and delivering events for both internal and external colleagues and customers, in the UK and overseas.
You will interact with internal and external customers and suppliers during the event planning stages – then see the results of your efforts as you attend the event itself, to ensure everything runs as planned and all success criteria are met.
You will be responsible for conducting a range of administrative and customer service activities to allow our events to be delivered on time and in a professional way.
Exceptional attention to detail, and the ability to remain calm and make sounds decisions while multi-tasking across a number of events are vital qualities to succeed in this role. You won’t be alone though, you will join a small, busy team of friendly and experienced colleagues.
Key Responsibilities:
- Communicating with internal and external customers, always delivering exceptional customer service
- Assisting in researching and sourcing venues and suppliers for UK and overseas events
- Managing event registration
- General administration tasks, including updating internal document records
- Liaising with internal head office departments
- Preparing meeting packs and agendas for planned conferences and events
- Providing on-site event delivery and support
- Supporting post event evaluations and de-briefs to capture lessons learned
- Exceptional organisational skills with the ability to prioritise own workload and adapt to shifting deadlines and requirements
- Detail orientated
- A clear and effective communicator with the ability to liaise with internal and external customers
- Ability to build relationships with customers by always providing exceptional customer service
- Ability to work as part of a team in a dynamic and vibrant department
- Strong team player who is supportive and strives for success for themselves and their team
- An enthusiastic and positive approach to learning and progressing within the company
Technical Skills Required:
- Good knowledge of computer systems Microsoft Word and Excel with the ability to utilise its key functionalities
- Strong attention to detail and accuracy skills
General
- To undertake any other duties that may fall into the job criteria
- To conform with all company policies and procedures including Health and Safety
- To treat all employees, customer and suppliers with dignity and respect
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Events Coordinator employer: Hays Travel
Contact Detail:
Hays Travel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Familiarise yourself with the latest trends in event planning and management. This will not only help you understand the industry better but also allow you to discuss relevant topics during interviews, showcasing your passion and knowledge.
✨Tip Number 2
Network with professionals in the events industry through platforms like LinkedIn. Engaging with others in the field can lead to valuable connections and insights that may help you stand out when applying for the Events Coordinator position.
✨Tip Number 3
Gain hands-on experience by volunteering at local events or joining event planning groups. This practical experience will not only enhance your skills but also provide you with real-life examples to discuss during interviews.
✨Tip Number 4
Prepare to demonstrate your organisational skills by creating a mock event plan. This will show potential employers your ability to manage multiple tasks and your attention to detail, which are crucial for the role of Events Coordinator.
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination, customer service, and administration. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your skills align with the responsibilities outlined in the job description, particularly your ability to manage multiple events and provide exceptional customer service.
Showcase Relevant Skills: In your application, emphasise your proficiency in Microsoft Word and Excel, as well as any other technical skills that may be relevant. Provide examples of how you've used these tools in previous roles to enhance event planning or administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Events Coordinator role.
How to prepare for a job interview at Hays Travel
✨Showcase Your Organisational Skills
As an Events Coordinator, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple events or projects simultaneously, highlighting your attention to detail and time management skills.
✨Demonstrate Exceptional Customer Service
Since the role involves interacting with both internal and external customers, it's important to convey your commitment to providing excellent customer service. Share experiences where you went above and beyond to meet client needs or resolve issues during event planning.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in high-pressure situations. Think of scenarios where you had to make quick decisions or adapt to unexpected changes during an event, and be ready to explain your thought process.
✨Research the Company and Its Events
Familiarise yourself with Hays Travel's past events and their overall mission. This knowledge will not only help you answer questions more effectively but also demonstrate your genuine interest in the company and its operations.