At a Glance
- Tasks: Provide top-notch admin support to the Global Medical Rare Diseases team and ensure smooth operations.
- Company: Join a leading organisation in the medical field with a focus on rare diseases.
- Benefits: Competitive pay, flexible remote work, and a collaborative team environment.
- Other info: Opportunity for career growth and networking within the healthcare industry.
- Why this job: Be part of impactful projects while developing your skills in a dynamic setting.
- Qualifications: Strong organisational skills and experience in administrative support.
The predicted salary is between 29 - 29 £ per hour.
We are looking for a Team Assistant who will provide high-quality administrative and operational support to the Global Medical Rare Diseases team and the Global Medical Affairs. The role works closely with the Executive Assistant and ensures smooth day-to-day operations, coordination, and execution of the team activities.
Location: Paddington W2 1AF 3 days on-site and 2 days remote
Type: Full-Time (37.5 hours working)
Contract: 3 months
Pay Rate: £29 per hour
Key Responsibilities:
- Manage purchase requisitions and purchase orders
- Coordinate contract processing and signatures (e.g., Adobe Sign)
- Set up new suppliers in partnership with Procurement (e.g., Ariba)
- Support goods receipting and tracking budget spend
- Maintain accurate operational records and tracking systems
- Organise and coordinate key meetings (MEG RD Leadership meetings)
- Manage meeting logistics, agendas, and documentation distribution
- Attend meetings and take minutes where required
- Manage calendars, scheduling, and diary coordination
- Coordinate with administrative teams across the organisation
- Act as back-up for the Executive Assistant when needed
- Arrange travel, itineraries, and visitor logistics
- Review and process expense claims
Team Assistant - Finance employer: Hays Talent Solutions
As a Team Assistant in Finance at our Paddington location, you will thrive in a dynamic and supportive work culture that values collaboration and innovation. We offer flexible working arrangements, with three days on-site and two days remote, ensuring a healthy work-life balance while providing ample opportunities for professional growth and development within the global medical sector. Join us to be part of a team that is dedicated to making a meaningful impact in rare diseases, all while enjoying competitive pay and a vibrant office environment.
