At a Glance
- Tasks: Provide top-notch admin support to the Global Medical Rare Diseases team.
- Company: Join a leading organisation making a difference in healthcare.
- Benefits: Competitive pay, flexible remote work, and valuable experience.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Be part of a dynamic team and enhance your organisational skills.
- Qualifications: Strong admin skills and ability to coordinate effectively.
The predicted salary is between 24 - 30 £ per hour.
We are looking for a Team Assistant who will provide high-quality administrative and operational support to the Global Medical Rare Diseases team and the Global Medical Affairs. The role works closely with the Executive Assistant and ensures smooth day-to-day operations, coordination, and execution of team activities.
Location: Paddington 3 days onsite and 2 days remote
Type: Full-Time (37.5 hours working)
Contract: 6 months
Pay Rate: £24-30 per hour
Key Responsibilities:
- Manage purchase requisitions and purchase orders
- Coordinate contract processing and signatures (e.g., Adobe Sign)
- Set up new suppliers in partnership with Procurement (e.g., Ariba)
- Support goods receipting and tracking budget spend
- Maintain accurate operational records and tracking systems
- Organise and coordinate key meetings (MEG RD Leadership meetings)
- Manage meeting logistics, agendas, and documentation distribution
- Attend meetings and take minutes where required
- Manage calendars, scheduling, and diary coordination
- Coordinate with administrative teams across the organisation
- Act as back-up for the Executive Assistant when needed
- Arrange travel, itineraries, and visitor logistics
- Review and process expense claims (e.g., Concur)
Team Assistant employer: Hays Talent Solutions
As a Team Assistant at our Paddington location, you will thrive in a dynamic and supportive work culture that prioritises collaboration and employee growth. We offer flexible working arrangements, including remote work options, and provide opportunities for professional development within the Global Medical Rare Diseases team. Join us to be part of a meaningful mission while enjoying a competitive pay rate and a vibrant team environment.
