At a Glance
- Tasks: Provide top-notch admin support to the Global Medical Rare Diseases team.
- Company: Join a leading pharmaceutical company with a focus on innovation.
- Benefits: Competitive pay, flexible remote work, and opportunities for growth.
- Other info: Great chance to enhance your career in a supportive team.
- Why this job: Be part of impactful projects in a dynamic healthcare environment.
- Qualifications: Administrative experience and strong organisational skills required.
The predicted salary is between 29 - 29 £ per hour.
We are looking for a Team Assistant who will provide high-quality administrative and operational support to the Global Medical Rare Diseases team and the Global Medical Affairs. The role works closely with the Executive Assistant and ensures smooth day-to-day operations, coordination, and execution of the team activities.
Location: Paddington W2 1AF 3 days on-site and 2 days remote
Type: Full-Time (37.5 hours working) Contract: 3 months
Pay Rate: £29 per hour
Key Responsibilities- Manage purchase requisitions and purchase orders
- Coordinate contract processing and signatures (e.g., Adobe Sign)
- Set up new suppliers in partnership with Procurement (e.g., Ariba)
- Support goods receipting and tracking budget spend
- Maintain accurate operational records and tracking systems
- Organise and coordinate key meetings (MEG & RD Leadership meetings)
- Manage meeting logistics, agendas, and documentation distribution
- Attend meetings and take minutes where required
- Manage calendars, scheduling, and diary coordination
- Coordinate with administrative teams across the organisation
- Act as back-up for the Executive Assistant when needed
- Arrange travel, itineraries, and visitor logistics
- Review and process expense claims (e.g., Concur)
- Engage proactively with internal and external stakeholders
- Support timely delivery of projects and team deliverables
- Assist in preparation of business documentation
- Contribute to process improvements and operational efficiency
- Minimum: Administrative experience
- Preferred: Degree or relevant administrative qualification
- 4+ years in administrative support (Director-level or similar)
- Experience in finance/procurement processes
- Event planning and coordination experience
- Experience working across large organisations
- Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
- Preferred: Experience in the pharmaceutical or healthcare sector
How to Apply: If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
