At a Glance
- Tasks: Provide top-notch admin support to the Global Medical Rare Diseases team.
- Company: Join a leading pharmaceutical company making a difference in healthcare.
- Benefits: Competitive pay, flexible remote work, and opportunities for professional growth.
- Other info: Work in a collaborative environment with excellent career advancement opportunities.
- Why this job: Be part of a dynamic team and contribute to impactful projects in healthcare.
- Qualifications: 4+ years in admin support; experience in finance or procurement is a plus.
The predicted salary is between 24 - 30 £ per hour.
We are looking for a Team Assistant who will provide high-quality administrative and operational support to the Global Medical Rare Diseases team and the Global Medical Affairs. The role works closely with the Executive Assistant and ensures smooth day-to-day operations, coordination, and execution of team activities.
Location: Paddington 3 days onsite and 2 days remote
Type: Full-Time (37.5 hours working)
Contract: 6 months
Pay Rate: £24-30 per hour
Key Responsibilities:
- Manage purchase requisitions and purchase orders
- Coordinate contract processing and signatures (e.g., Adobe Sign)
- Set up new suppliers in partnership with Procurement (e.g., Ariba)
- Support goods receipting and tracking budget spend
- Maintain accurate operational records and tracking systems
- Organise and coordinate key meetings (MEG & RD Leadership meetings)
- Manage meeting logistics, agendas, and documentation distribution
- Attend meetings and take minutes where required
- Manage calendars, scheduling, and diary coordination
- Coordinate with administrative teams across the organisation
- Act as back-up for the Executive Assistant when needed
- Arrange travel, itineraries, and visitor logistics
- Review and process expense claims (e.g., Concur)
- Engage proactively with internal and external stakeholders
- Support timely delivery of projects and team deliverables
- Assist in preparation of business documentation
- Contribute to process improvements and operational efficiency
Education & Experience:
Minimum: Administrative experience
Preferred: Degree or relevant administrative qualification
Experience Required:
- 4+ years in administrative support (Director-level or similar)
- Experience in finance/procurement processes
- Event planning and coordination experience
- Experience working across large organisations
- Familiarity with tools such as SAP, Ariba, Adobe Sign, Concur
Preferred: Experience in the pharmaceutical or healthcare sector
How to Apply: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Team Assistant in London employer: Hays Talent Solutions
Join a dynamic and supportive team in Paddington, where your role as a Team Assistant will be pivotal in ensuring the smooth operation of the Global Medical Rare Diseases team. With a strong emphasis on employee growth, we offer a collaborative work culture that values innovation and efficiency, alongside flexible working arrangements that promote work-life balance. Our commitment to professional development and a rewarding environment makes us an excellent employer for those seeking meaningful contributions in the healthcare sector.
